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Microsoft Access 2010 : Sharing Data with Other Applications - Linking to Tables in Another Access Database

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12/21/2014 8:23:11 PM

When you link to data in another database, the data remains in its source location. Access simply creates a pointer to the data. To practice linking to data in different types of databases, follow these steps:

1.
Open the database that will contain the link.

2.
With Tables selected in the list of object types, right-click within the Navigation Pane and choose Import and then Access Database from the context menu. (Alternatively, you can select Access from the Import & Link group on the External Data tab of the Ribbon.)

3.
Click Browse to locate the database that contains the table that you want to link to.

4.
Click Link to the data source by creating a linked table (see Figure 1), and then click OK. The Link Tables dialog appears (see Figure 2).

Figure 1. You must designate that you want to link to the data source.

Figure 2. The Link Tables dialog box allows you to select the tables you want to link


5.
Select the tables you want to link to.

6.
Click OK. Figure 3 shows the results of such an operation.

Figure 3. The linked tables appear with an arrow.


When working with linked tables in another Access database, you need to remember a few important things, including the following:

  • When you link a table to the source, you cannot change some properties in the linked table. The descriptions of these properties appear in red when in Design view of the table.

  • If you make a change to any data in a linked table, the change will be reflected in the underlying table.

  • Any relationships established between tables in the source are reflected in the linked tables.

  • When working with data that needs to be kept on a file server, you should keep the data (that is, the tables) in one database and the other objects (for example, forms, reports) in another database. You then link from the application database to the data database.

 
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