Managing Web Application Settings
Administrators can manage how
SharePoint 2013 interacts with the Workflow Server. These settings are
configured using the Manage web applications link in the Application
Management section of Central Administration. On the web application
page, choose the web application to govern, click the General Settings
button, and select the Workflow option, which will take you to the
dialog shown in Figure 14. The following options can be enabled:
- Enable user-defined workflows for all sites on this web application?
— Use this setting to enable or disable user-defined workflows (created
by SharePoint Designer 2013). This is enabled by default.
- Alert internal users who do not have site access when they are assigned a workflow task?
— Sometimes, users may be assigned a task within a site to which they
do not have access. Use this setting to toggle alert notifications on
or off. This is enabled by default.
- Allow external users to participate in workflow by sending them a copy of the document? — When enabled, this allows a copy of the document to be sent to external users. This is disabled by default.
You can also configure these settings via PowerShell:
Set-SPWorkflowConfig -webapplication http://sitename
DeclarativeWorkflowsEnabled $true
-EmailNoPermissionParticipantsEnabled $true
-SendDocumentToExternalParticipants $false
