Windows 7 : Faxing and Scanning - Setting Up Your Cover Sheets

It's generally a good idea to send cover sheets with faxes. You can define some general information to appear on cover sheets in advance, so you don't have to re-type that information every time you send a fax. Then choose Tools => Sender Information from the menu bar. You'll see the dialog box shown in Figure 2.

Figure 1. Defining an area code rule.

Figure 2. Defining sender information.

Fill in only as much information as you want to appear on each fax cover sheet. Then click OK.

Next, consider using the Fax Cover Page Editor to create a professional-looking fax cover sheet. To open the Fax Cover Page Editor, in Windows Scan and Fax, click Tools => Cover Pages to open the Fax Cover Pages dialog box. Then, click New. Figure 3 shows the Fax Cover Page Editor program window with a few fields added to the cover page.

Figure 3. Fax Cover Page Editor.

To insert fields into cover page, click Insert, then click Recipient, Sender, or Message, followed by the item you want to insert. The item then appears in the cover page and you can drag it into position and/or resize it as needed. Repeat the process to add to the cover page all of the fields you want. To align fields with one another, hold the Ctrl key and select the items you want to align, then click Layout and use the options in the Align Objects, Space Evenly, and Center On Page menus to lay out the fields on the page.

You can use the drawing tools in the Drawing toolbar to draw lines, squares, rounded boxes, polygons, circles, and ellipses, and also add text boxes to the page. The program is fairly simple to use, so I won't go into a lot of detail here. With several minutes of experimenting, you should be able to lay out a nice-looking cover page.

When you're ready to save the cover page so you can use it for your faxes, click File => Save. In the Save As dialog box, enter a name for the cover page and click Save.