Configuring shared printers
Sharing printers on the network is an easy task that doesn’t take
much time. You just need to think about whom you want to access your
printer and which permissions are available.
To share a printer, complete the following steps:
-
Open Control Panel.
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Change to Large Icons or Small Icons view.
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Select Devices And Printers.
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Locate the printer you want to share.
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Press and hold or right-click the printer and choose Printer Properties.
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Select the Sharing tab (Figure 1).
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Select the Share This Printer check box.
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Provide a name for the printer in the Share Name text box.
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Tap or click OK.
Other users can now connect to this printer and print to it just as if it were attached to their own computer.
Configuring printing permissions
Sometimes, however, you don’t want to share your printer. Perhaps,
for example, you have an expensive color printer that is authorized for
use by only certain people. You might find it necessary to implement
restrictions on the ability to print to such devices. To set
permissions on a printer, complete the following steps:
-
Open Control Panel and select Printers.
-
Locate the printer you want to share.
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Press and hold or right-click the printer and choose Printer Properties.
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Select the Security tab, as shown in Figure 2.
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Tap or click the Add button and select the user or group to which you’d like to grant printing permissions.
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Select the appropriate printing permissions for the selected user or group. The available permissions are described in Table 1.
Table 1. Printing permissions
|
Permission name |
Description (folder) |
|---|
|
Print |
The selected user or group has the rights to send documents to the
printer to be printed. By default, everyone can print to the printer if
she knows how to connect to it. |
|
Manage the printer |
The selected user or group has the rights to send documents to the
printer to be printed. In addition, the selected user or group can
fully manage the printer. This management capability allows pausing and
restarting the printer, changing spooler settings, sharing the printer
with others, modifying printer permissions, and changing other printer
properties. |
|
Manage documents |
The selected user or group has the rights to manage the print queue. This involves cancelling and reordering print jobs. |
|
Special permissions |
There are no printer-specific special permissions. |
