4. Managing versions of a file from within Word, PowerPoint, Excel, or Visio
On
the Backstage view Info tab, to the right of Manage Versions, is a list
of versions. The Manage Versions menu allows you to manage versions of
a file. The options available on this menu are dependent on the Office
application used. Figure 8 displays the Manage Versions menu in Word.
Users of Word, Excel, and PowerPoint can refresh the list of
versions from the server and recover unsaved files, which recovers a
draft from the local draft folder in cases where the document author
discarded their changes and now wants to recover them.
The following two options allow users within Word to compare versions without opening a separate application:
-
Compare With Major Version
. This option opens a window that gives the document author a side-by-side view of every major versions of document.
-
Compare With Last Version
. This option opens a window that gives the document
author a side-by-side view of the current version and the last saved
version.
To manage file versions within Visio, complete the following steps:
-
Navigate to the Info tab on the Backstage view, and then click View
Version History, as shown in the following graphic. You may need to
scroll to the bottom of the window to see the Versions section.
The Versions Saved For <Filename> dialog box is displayed, as shown here.
-
Use the dialog box to do one of the following:
-
To view the comments of a previous version, click the link in the
Comments column of the selected file to display the Check In dialog box.
