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Microsoft Excel 2013 : How to fix - Checking Accessibility

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3/23/2015 12:35:55 AM

The Accessibility Checker identifies potential difficulties that people with disabilities might have reading or interactive with an Excel workbook. The Accessibility Checker generates a list of errors and warning and possible fixes in the Accessibility Checker panel. Use the information to determine what caused each issue and for suggestions on how to fix it. In addition to the Accessibility Checker, you can also add alternative text (also known as alt text) to objects and other items to provide information for people with visual impairments who may be unable to easily or fully see it. Alternative text also helps people with screen readers understand the content in a workbook. You can create alternative text for shapes, pictures, charts, tables, SmartArt graphics, or other objects. When you point to an object with alternative text in a screen reader or DAISY (digital Accessible Information System) or in most browsers, the alternative text appears.

Check Accessibility and Add Alternative Text

1. Click the File tab, and then click Info.

2. Click the Check For Issues button, and then click Check Accessibility.

Excel checks compatibility for content that people with disabilities might find difficult to read.

.3 View the compatibility summary information of errors and warnings in the Accessibility Checker pane.

4. Select an issue under Inspection Results to find out how to fix it under Additional Information.

5. To add alternative text, right-click the object or item, point to a command (varies depending on the object or item), such as Format, click Alternative Text or Alt Text, enter a title and description, and then click OK.

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6. When you’re done with the Accessibility Checker pane, click the Close button on the pane.

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