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Microsoft Word 2010 : Creating a Table of Contents (part 2) - Adding a TOC to a Document - Inserting a Customized Table of Contents

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10/15/2014 3:34:16 AM
Inserting a Customized Table of Contents

The list of automatic TOCs you saw back in Figure 3 doesn’t show all your options. It just shows the easiest ones. If you want to control your TOC’s appearance and what it includes, you can use the Table of Contents dialog box. Here’s how:

1.
Make sure the insertion point is on a new, blank page at the beginning of the document.

2.
On the References tab, click Table of Contents.

3.
Click Insert Table of Contents. The Table of Contents dialog box opens, as shown in Figure 3.

Figure 3. Customizing a TOC in the Table of Contents dialog box.

4.
To select a different overall format for the TOC, click the Formats drop-down arrow; then click a formatting option. You can preview the selected format in the Print Preview box.

5.
Use the Show Levels spin control to specify the number of heading levels to include in the table. The default is three levels, but a TOC can display as many as nine levels.

6.
By default, Word shows page numbers in a TOC. (Otherwise, what would be the point?) To omit page numbers, clear the Show Page Numbers check box.

7.
Word right-aligns page numbers on the TOC’s pages. You can change this by clearing the Right Align Page Numbers check box, but then Word simply places each page number immediately after its heading, which looks funny.

8.
To select a different type of leader (the line of dots separating the headings from the page numbers), click the Tab Leader drop-down arrow and select an option.

9.
When you finish customizing your TOC, click OK. Word inserts the TOC according to your specifications.

Updating a TOC

If you make any kind of change to a document’s headings, you should update the table of contents to reflect those changes. To update the TOC, click it to select it. On the References tab, click Update Table. Word displays a message box that asks whether you want to update the TOC’s page numbers or the entire table. Click the appropriate option; then click OK.

Deleting a TOC

To remove a table of contents from a document, click the table, and then click the Table of Contents button on the References tab. On the Table of Contents menu, click Remove Table of Contents.

 
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