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Microsoft Word 2010 : Creating Mail Merge Documents - Merging to E-mail - Mail Merge to E-mail

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3/16/2015 9:23:50 PM
Instead of merging data to create a standard letter that you can print, you can merge of the data to a document of e-mail. The stages to merge a document of e-mail rather than a letter are primarily identical, but there are some small differences.

Mail Merge to E-mail

1. On Step 1 of 6 in the Mail Merge task pane, click the E-mail messages option.

2. Click Next: Starting document on the task pane to display Step 2 of 6.

3. Click a starting document option (such as Use The Current Document).

4. Click Next: Select Recipients on the task pane to display Step 3 of 6.

5. Click a recipient option (such as Use an existing list or Type a new list).

6. Click Browse, double-click a data document, and then click OK to select the mail recipients.

7. Click Next: Write your e-mail message on the task pane to display Step 4 of 6.

Did You Know?

You can set up the main document for E-mail messages manually. Create a new or existing document, click the Mailings tab, click the Start Mail Merge button, and then click E-mail Messages.

8. Type your e-mail, click a location in the document, click one of the field items on the task pane (such as Address Block or Greeting Line), select the options you want, and then click OK.

9. Click Next: Preview your e-mail message on the task pane to display Step 5 of 6.

10. Preview the data in the letter, and then make any changes.

11. Click Next: Complete the merge on the task pane to display Step 6 of 6.

12. Click Electronic Mail.

13. Select the mail format you want to use, normal text, HTML mail, or sending the document as an attachment.

14. Specify the range of records you want to send, and then click OK.
 
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