Inserting a Scanner Printout on a Page
Scanning paper-based documents into OneNote is also
an effective way to preserve sole-surviving copies of important
documents, such as purchase receipts, signed legal forms, or contracts.
By scanning such documents into OneNote, you’ll have an easier way of
finding them again when you need them most, plus you’ll never have to
worry again about spilling a cup of coffee on them.
To insert a scanner printout on a page, follow these steps:
1. | In
OneNote, open or create the page in your notebook where you want to
insert the scanned picture. For archiving scanned documents, you might
want to create a separate page for each scan and then change its date
stamp to match that of the scanned document.
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2. | On
the page, click the location where OneNote should place the imported
picture. A blinking cursor will confirm where the scanner printout will
be placed.
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3. | On the Insert tab, in the Files group, click Scanner Printout.
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4. | In the Insert Picture from Scanner or Camera dialog box, make sure your scanner is selected as the active device.
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5. | For the Resolution, choose Print Quality. This yields a higher-quality scan for printed documents. |
6. | Click Insert.
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Depending on the make and model of your own scanner,
you might see a slightly different user interface after you click the
Scanner Printout button in step 3, but the results should be the same.
As long as your scanner is properly configured and you can successfully
scan with it in other Windows programs, it should work perfectly fine
in OneNote, too.
If you’re having trouble scanning, please refer to
the documentation that came with your scanner and make sure that you
download the latest drivers for it from the manufacturer’s website.
After you’ve scanned a document into OneNote, its
image can be resized, scaled, moved, rotated, and ordered in
layers—just like regular images.
You can also copy the text from a scanned document
by right-clicking the scanned image and then clicking the Copy Text
from Picture command. Just like with regular images, this lets you copy
the original text of a file printout and paste it elsewhere into your
notes as editable text.
If you want to save a document that you’ve
scanned into OneNote to your hard drive, either for archiving purposes
or to use it in other programs, you can do so by right-clicking the
scanned document in OneNote and then clicking the Save As command on
the shortcut menu. Note that this is not necessary if you want to keep
your scans in OneNote. The scans that appear on your page are already
saved as part of your notebook.
