2. Creating a Quota
Once you have created a quota template or if you plan to use the
predefined templates without modification, you can proceed to create
quotas, using the following procedure.
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Log on to your Windows SBS 2011 server, using an account with network Administrator privileges. The Windows SBS Console appears.
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Click Start, and then click Administrative Tools > File Server Resource Manager. The File Server Resource Manager Console appears.
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Expand the Quota Management node, right-click the Quotas folder and, from the context menu, select Create quota. The Create Quota dialog box appears.
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In the Quota path text box, type or browse to the name of the volume or folder for which you want to create a quota.
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Select one of the following application options:
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Create quota on path Creates a single quota for the specified volume or folder
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Auto apply template and create quotas on existing and new subfolders
Causes the system to automatically create a quota, based on a template,
for each subfolder in the designated path, and for every new subfolder
created in that path
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Select one of the following quota properties options:
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Derive properties from this quota template Configures the quota using the settings of the template you select from the drop-down list
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Define custom quota properties Enables you to specify custom settings for the quota. Clicking the Custom properties button opens a Quota
Properties dialog box for the selected volume or folder, which contains
the exact same controls as the Create Quota Template dialog box
discussed in the previous section.
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Click Create. The new quota appears in the console’s Details pane.
3. Creating a File Screen
In addition to creating quotas, the File Server Resource Manager Console can also create file screens. A file screen
is a filter similar to a quota that prevents users from storing
particular types of files on a server volume. The most common
application for file screens is to prevent users from storing
non-work-related—and possibly illegally obtained—files on servers,
especially files that consume large amounts of storage space, such as
audio and video files.
Windows SBS 2011 does not create any file screens by default, but
you can create them yourself. The process of creating a file screen is
similar to that of creating a quota: you specify the file types you
want to filter and configure the actions you want the server to take
when a user attempts to store a file of a forbidden type. As with
quotas, you can create file screen templates and configure the server
to generate email, log entries, and reports.
To create a file screen, follow these steps:
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Log on to your Windows SBS 2011 server, using an account with network Administrator privileges. The Windows SBS Console appears.
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Click Start and then click Administrative Tools > File Server Resource Manager. The File Server Resource Manager Console appears.
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Expand the File screening management node, right-click the File screens folder and, from the context menu, select Create file screen. The Create File Screen dialog box appears.
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In the File screen path text box, type or browse to the name of the volume or folder on which you want to screen files.
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Select one of the following properties options:
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Derive properties from the file screen template Configures the file screen using the settings of the template you select from the drop-down list.
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Define custom file screen properties Enables you to specify custom settings for the file screen. Clicking the Custom properties button opens a File
Screen Properties dialog box for the selected volume or folder, which
contains the Settings tab shown here, plus the same Email message,
Event log, Command, and Report tabs as in the Quota Properties dialog box.
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Click Create. The new file screen appears in the console’s Details pane.
In addition to file screens, you can also create file screen exceptions,
which override the influence of file screens. This way, if you choose
to screen out all audio and video files for an entire volume, you can
still create an exception for one folder where users are permitted to
store legitimate video files.
4. Generating Storage Reports
Keeping track of usage is an important element of storage
management, and File Server Resource Manager is capable of generating a
variety of reports to aid administrators in this process.
The reports that the console can create are as follows:
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Duplicate files Creates a list of files that are the same size and have the same last modified date.
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File screening audit Creates a list of the audit events generated by file screening violations for specific users and during a specific time period.
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Files by file group Creates a list of files sorted by selected file groups in the File Server Resource Manager Console.
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Files by owner Creates a list of files sorted by selected users who own them.
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Large files Creates a list of files conforming to a specified file spec that are a specified size or larger.
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Least recently accessed files Creates a list of files conforming to a specified file spec that have not been accessed for a specified number of days.
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Most recently accessed files Creates a list of files conforming to a specified file spec that have been accessed within a specified number of days.
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Quota usage Creates a list of quotas that are exceeding a specified percentage of the storage limit.
Using the File Server Resource Manager, you can generate
reports as needed, on the fly, or configure the console to create them
according to a schedule you specify.
