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Microsoft OneNote 2010 : Searching Notes (part 4) - Troubleshooting Problems with Search

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1/30/2015 8:41:38 PM

Troubleshooting Problems with Search

The search features in OneNote depend on the Instant Search component in the latest versions of Microsoft Windows. If you installed OneNote 2010 on a Windows 7 or Windows Vista computer, the search features should work as intended without any action on your part.

However, if you’re using OneNote 2010 on a computer that you’re sharing with other people, it’s possible that another person has turned on or off one or more search features. Similarly, if you’re still using an outdated operating system like Windows XP, you might need to manually install one of the search components.

To verify that OneNote has everything it needs to use Instant Search features, complete either or both of the following procedures.

To verify that the Instant Search component is installed, do the following:

1.
Click the File tab and then click Options.

2.
In the OneNote Options dialog box that opens, click the Advanced category on the left.

3.
On the right, scroll down to the Search heading and look for a button labeled Install Instant Search. If this button can be clicked, then you did not have Instant Search installed. Complete the installation by following any onscreen prompts.

4.
Click OK.

If the Install Instant Search button appears grayed out, it means that this component is already properly installed and that you don’t need to do anything else here. In this case, click OK to close the OneNote Options dialog box.


If you verified that Instant Search was installed but you see a Warning dialog box a few minutes after you start OneNote (see Figure 5), a secondary component may be turned off in Windows.

Figure 5. If this warning appears a few moments after you’ve launched OneNote 2010, you won’t be able to take advantage of the Instant Search speed in OneNote unless you turn the Windows Search service back on.


You can restart this component by doing the following:

1.
In Windows 7, click the Start button.

2.
In the Search box at the bottom of the Start menu, type the word Services and wait for the word to appear near the top of the search results window on the Start menu.

3.
In the search results list, highlight the word Services (do not highlight other results, such as Component Services), and then press Enter.

4.
Maximize the Services window that appears.

5.
In the list, scroll down until you see Windows Search in the Name column and then double-click the words Windows Search.

6.
In the Windows Search Properties dialog box that opens, make sure that the Startup type option is set to Automatic (Delayed Start). If it isn’t, click the drop-down menu and select this option from the list.

7.
If the Service Status further below is set to Stopped, click the Start button underneath this text.

8.
Click OK to close the Windows Search Properties dialog box.

9.
Restart OneNote 2010.

Unlike the Instant Search component, which must be installed, the Windows Search service does not have to be running if you’re content with slower searches in OneNote. For example, if your computer or laptop is equipped with a Solid State Drive (SSD) instead of a regular hard drive, it’s possible that Windows Search indexing was turned off by the manufacturer. SSD drives are memory chip-based hard drives with no moving parts. Because of this, their performance is so fast that search indexing is usually not necessary. If you have an SSD drive and you want to keep search indexing disabled, you can click the Don’t Show This Again check box in the Warning dialog box (see Figure 5) to tell OneNote that you’ve acknowledged the warning and that you’re fine with normal searching instead of Instant Searching. The high performance of an SSD hard drive will more than make up for the difference.


The benefits that all of these features avail you make it easy to understand why keeping all of your stuff in OneNote is your best step to improving your personal organization at work, at school, or at home—even if you’re not a particularly organized person.

You can choose to use OneNote’s organizational features to help you and others use and benefit from the information that you’ve collected with OneNote. If you don’t want to bother with organizing your notes, it’s perfectly fine to rely exclusively on search. The benefits of OneNote’s search feature may well keep amazing you, even after you’ve used it for a while. It’s the best reason for keeping all of your notes, research, and information in OneNote, even if that information originated in other places.

 
Others
 
- Microsoft OneNote 2010 : Searching Notes (part 3) - Searching for Text with the Search Results Task Pane
- Microsoft OneNote 2010 : Searching Notes (part 2) - Searching for Text on the Current Page, Searching for Text with Instant Search
- Microsoft OneNote 2010 : Searching Notes (part 1) - Turning Audio Search On or Off, Turning Text Recognition in Pictures On or Off
- Microsoft OneNote 2010 : Prioritizing and Categorizing Notes with Tags (part 2) - Search for Tagged Notes, Removing a Tag from a Note
- Microsoft OneNote 2010 : Prioritizing and Categorizing Notes with Tags (part 1) - Applying a Tag to a Note
- Microsoft OneNote 2010 : Organizing the Pages and Sections in a Notebook (part 2) - Moving or Copying a Notebook Section, Merging One Notebook Section into Another
- Microsoft OneNote 2010 : Organizing the Pages and Sections in a Notebook (part 1) - Displaying the Hierarchy of a Notebook on the Navigation Bar
- Microsoft OneNote 2010 : Navigating Notebook Content with Links (part 2) - Notebooks list or click the Open Notebook button. Creating Wiki-Style Links to Other Locations in Your Notebook
- Microsoft OneNote 2010 : Navigating Notebook Content with Links (part 1) - Creating a Link to a Specific Notes Page, Creating a Link to a Specific Notebook Section
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