IT tutorials
 
Applications Server
 

Microsoft Dynamics GP 2010 : Getting control of printing with Named Printers

2/1/2013 6:33:10 PM
- How To Install Windows Server 2012 On VirtualBox
- How To Bypass Torrent Connection Blocking By Your ISP
- How To Install Actual Facebook App On Kindle Fire

In the recipe Reducing posting steps with better Printing Control, we touched on the edge of the Named Printers functionality by turning off the System Print Dialog. However, there is much more than that to named printers. The idea behind named printers is to allow the assignment of different printers to different functions in Dynamics GP. For example, check printing could be directed to a dedicated check printer or invoices could be automatically sent to a high-speed printer. Even better, these settings are by workstation so there is a geographical component to the setup. Users in one building can point checks to a check printer in their building without interfering with a different set of users in another building. In this recipe, we'll look at setting up Named Printers.

Getting ready

Prior to setting up Named Printers, there is some setup required:

  1. 1. Select Administration from the Navigation Pane. Then select Named Printers from the Area Page under Setup. Enter the system password if prompted.

  2. 2. Select the checkbox marked Do Not Display System Print Dialog and click on OK twice:

  1. 3. Select a default printer for Dynamics GP and click on OK.

  2. 4. Click on Save to assign the default printer to Named Printers:

  1. 5. Create a new Printer ID named CHECKS. Use the lookup button (indicated by a magnifying glass) to select a printer for checks. Click on Save and close the window:

How to do it...

To set up Named Printers:

  1. 1. Select Administration from the Navigation Pane. Then select Named Printers from the Area Page under Setup.

  2. 2. Notice that printers for this Machine ID can be set for a specific user and company. For now, we'll leave these alone. Change the Task Series to Purchasing.

  3. 3. Click on the blue Printer ID hyperlink to add another printer.

  4. 4. In the Task Description field find Payables Computer Checks/Cheques Printer. Change Printer Class to System.

  5. 5. Select the printer named CHECKS in the Named Printers window that opens.

  6. 6. Click on OK to complete the assignment of a check printer to the check printing function:

When checks are printed via the Computer Checks function in Purchasing, from this computer and by this user, the checks will print to the designated check printer. Any other printer request combination will be sent to the default printer.

How it works...

Named Printers provides fine-grain control over printing functions in Dynamics GP. It provides the ability to control printing by the user, computer, and printer. This ability to control printing provides additional security as well as it can be used to control which reports print to shared printers in the organization. The Named Printers feature can provide huge time saving and cost benefits by preventing printing to less efficient or erroneous printers.

There's more...

Even more control is available via Printer Classes.

Printer Classes

When setting up printers in Named Printers, the option exists to select a Printer Class. Printer Classes are preset options controlling which users can select to print to a printer. For example, an expensive color printer might be limited to only certain users to prevent accidental printing to that printer. The available Printer Classes are:

  • System: These printer IDs are available to all users and companies

  • User: This printer ID is only available to a single user for all companies

  • Company: All users of this company can access this Printer ID

  • User & Company: Printer ID use is restricted to a single user and company

  • Any Printer ID: Any printer available on the workstation can be used

  • Manual Selection: Printer is selected by the user at the time of printing

  • None: Default printer is used

 
Others
 
- Microsoft Dynamics GP 2010 : Speeding up entry by Copying a Purchase Order
- BizTalk Server 2009 : Handling Ordered Delivery
- BizTalk Server 2009 : Implementing Dynamic Parallel Orchestrations
- SharePoint 2010 : Service Applications - Managing service application associations
- SharePoint 2010 : Service Applications - Creating a custom service application proxy group
- SharePoint 2010 : Service Applications - Creating custom security for a service
- Microsoft Dynamic GP 2010 : Dynamics GP System - Additional setup considerations
- Microsoft Dynamic GP 2010 : Dynamics GP System - Users and security, Sales and purchase taxes
- Microsoft Dynamic GP 2010 : Dynamics GP System - Fiscal periods and years
- Microsoft Dynamic CRM 2011 : Categorizing a Report
 
25 Inspiring Game of Thrones Quotes
 
Top 10
 
- Microsoft Visio 2013 : Adding Structure to Your Diagrams - Finding containers and lists in Visio (part 2) - Wireframes,Legends
- Microsoft Visio 2013 : Adding Structure to Your Diagrams - Finding containers and lists in Visio (part 1) - Swimlanes
- Microsoft Visio 2013 : Adding Structure to Your Diagrams - Formatting and sizing lists
- Microsoft Visio 2013 : Adding Structure to Your Diagrams - Adding shapes to lists
- Microsoft Visio 2013 : Adding Structure to Your Diagrams - Sizing containers
- Microsoft Access 2010 : Control Properties and Why to Use Them (part 3) - The Other Properties of a Control
- Microsoft Access 2010 : Control Properties and Why to Use Them (part 2) - The Data Properties of a Control
- Microsoft Access 2010 : Control Properties and Why to Use Them (part 1) - The Format Properties of a Control
- Microsoft Access 2010 : Form Properties and Why Should You Use Them - Working with the Properties Window
- Microsoft Visio 2013 : Using the Organization Chart Wizard with new data
programming4us programming4us
 
Popular tags
 
Video Tutorail Microsoft Access Microsoft Excel Microsoft OneNote Microsoft PowerPoint Microsoft Project Microsoft Visio Microsoft Word Active Directory Biztalk Exchange Server Microsoft LynC Server Microsoft Dynamic Sharepoint Sql Server Windows Server 2008 Windows Server 2012 Windows 7 Windows 8 Adobe Indesign Adobe Flash Professional Dreamweaver Adobe Illustrator Adobe After Effects Adobe Photoshop Adobe Fireworks Adobe Flash Catalyst Corel Painter X CorelDRAW X5 CorelDraw 10 QuarkXPress 8 windows Phone 7 windows Phone 8 BlackBerry Android Ipad Iphone iOS