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Microsoft Excel 2010 : Saving a Workbook

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10/14/2011 9:18:22 AM
When you create an Excel workbook, save it as a file on your computer so you can work with it later. When you save a workbook for the first time or if you want to save a copy of a file, use the Save As command. When you want to save an open workbook, use the Save button on the Quick Access Toolbar. When you save a workbook, Excel 2010 saves Excel 97-2003 files in their older format using compatibility mode and new Excel 2010 files in an XML (Extensible Markup Language) based file format .xlsx. The XML format significantly reduces file sizes, provides enhanced file recovery, and allows for increased compatibility, sharing, reuse, and transportability. An Excel 97-2003 workbook stays in compatibility mode—indicated on the title bar—until you convert it to the Excel 2007-2010 file format. Compatibility mode disables new features that cannot be displayed or converted well by previous versions.

Save a Workbook for Excel 2010

Click the File tab, and then click Save As.

Click the Save in list arrow, and then click the drive or folder where you want to save the file.

Timesaver

Click the New Folder button in the Save As dialog box to save the file to a new folder.

Type a workbook file name.

Click the Save as type list arrow, and then click Excel Workbook.

To enter Document properties, click the Authors or Tags box, and then enter the text you want.

Click Save.

You can access options from the Save dialog box. In the Save dialog box, click Tools, and then click the command option you want, either General, Web, or Compress Pictures.

Save an Excel 97-2003 Workbook

Open the Excel 97-2003 workbook you want to continue to save in the Excel 97-2003 format.

The Excel 97-2003 workbook opens in compatibility mode.

Click the Save button on the Quick Access Toolbar, or click the File tab, and then click Save.

Excel stays in compatibility mode.

Set Save Options

Click the File tab, and then click Options.

In the left pane, click Save.

Set the save options you want:

  • Default Save Format. Click the Save files in this format list arrow, and then click the default format you want.

  • Default File Location. Specify the complete path to the folder location where you want to save your document.

Click OK.

 
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