Microsoft Visio 2010 : Previewing and Printing Visio Diagrams

On the File tab, click Print to display the Print page of the Backstage view.

Tip:

Though you won’t use it in this exercise, note that the Quick Print button prints the entire current document to the default printer.

On the Print page, click Print Preview.

If you like what you see in the preview window, click the Print button in the Print group.

Tip:

Notice that the cursor, located between Hiring need reported and Log hiring request, has turned into a magnifying glass with a plus sign, indicating that when you click anywhere on the preview page, Visio will zoom in. After zooming in, the magnifying glass will contain a minus sign, indicating that the next click will zoom out.

In the Preview group, click the Next Tile button to view the next page of the drawing in preview mode.

Tip:

The use of the word tile in this context will become clearer in Step 9.

You can also move among pages by clicking the page name tabs at the bottom of the print preview window.

In the Preview group, click the Header & Footer button to open the Header and Footer dialog box, which allows you to set a three-part header or footer for this document.

You can type text into any of the Header and Footer fields, or you can click the right arrow next to each field to select a predefined value from the list.

Tip:

Headers and footers print information on the top and bottom of each printer page and are independent of the drawing page. Consequently, headers and footers can be useful for Visio diagrams in which the drawing page is spread across multiple printer pages. They are used infrequently for the majority of Visio documents where each drawing page prints on a single printer page. In those cases, including header or footer information on background pages is a more common technique.

If you added header or footer information, click OK; otherwise click Cancel.

On the Print Preview tab, in the Close group, click the Close Print Preview button.

Note:

You can also close the print preview by pressing the Esc key.

Click the End shape and drag it off the page to the right, causing Visio to create a new page.

Warning:

Important

Performing the actions in this step and the next one creates a Visio diagram that is larger than one printer page so you can see the effect this has on print preview and printing.

Click the document shape below the Hire employee shape and drag it off the bottom of the page. Visio expands the drawing page to accommodate the new location.

On the File tab, click Print, and then click Print Preview.

Note:

You can also open the print preview window by typing either Alt+F, P, V (File, Print, Preview) or Alt+F, F.

The default view shows the full drawing page divided into printer page–sized tiles. As you move the cursor over any print tile, Visio highlights it with a red border.

Tip:

Depending on the ratio between drawing page size and printer page size, you will see either multiple tiles per drawing page (as in the previous graphic) or a single tile per page (as shown in the graphic in [click here]).

You can adjust what you see in the preview window by using several buttons on the ribbon:

• Click the Single Tile button in the Preview group to view just one print tile.

• Click the Next Tile or Previous Tile button to move forward or backward in the collection of print tiles.

  
  

  Current View

  

  
  

• Click the Current View button in the Preview group to change the print preview to reflect the location and zoom setting of the active page in the Visio drawing.

  
  

  Whole Page

  

  
  

• Click the Whole Page button to see all tiles for a single drawing page.

On the Print Preview tab, in the Close group, click the Close Print Preview button.

On the File tab, click Print, and then click the Print button to open a standard print dialog box.

Click OK to print or click Cancel to close the dialog box without printing.