IT tutorials
 
Office
 

Microsoft Access 2010 : Create Custom Forms (part 4) - Using E-Mail Forms to Collect Data

- How To Install Windows Server 2012 On VirtualBox
- How To Bypass Torrent Connection Blocking By Your ISP
- How To Install Actual Facebook App On Kindle Fire
2/28/2015 8:33:27 PM

Using E-Mail Forms to Collect Data

If you employ Microsoft Outlook, you can create the forms of investigation which you can send to other people in the e-mails. When people answer, you can have access automatically to add the answers to a basic table of data. For example, you could employ this capacity to collect reports on the state of progress of the work or information of order.

So that this process works, the recipients of form of investigation must employ a program of e-mail which supports made up e-mails like HTML. Nowadays, most programs of e-mail of principal current support this format. If your organization employs Microsoft Outlook 2007 or Outlook 2010 and Microsoft Office InfoPath 2007 or later, you can also gather data via a form of InfoPath.

See Also

For information about additional options and refinements you can make to e-mail surveys, search for Add the data collected through e-mails to your Access database in Access Help.

The Collect Data Through E-mail Messages wizard guides you through the process of creating an e-mail survey form. You can create different types of surveys depending on the applications that are installed on your computer.

To collect data from an e-mail survey form:

  1. Create a database table containing the fields you want to include in your survey form, and position the cursor in the first empty record.

  2. On the External Data tab, in the Collect Data group, click the Create E-mail button.

    The wizard displays its first page.

    See Also

    The wizard provides an overview of the process.

  3. Follow the steps in the wizard to create the form, add and reorder the fields from the table, change field labels, specify the Outlook folder to which the survey results will be delivered, specify that Outlook should automatically add replies to the original Access database table, and specify the survey recipients.

  4. Customize the subject and text of the e-mail message that will be created, and then on the Create The E-Mail Message page, click Create.

    If Outlook is not already running on your computer, the program starts and displays a generic message along with a form based on the selected table.

    See Also

    The e-mail message contains instructions to the recipients about what to do with the survey form.

  5. Make any necessary changes to the Subject line and message, enter the addresses of the survey recipients on the To line, and then send the message.

    Tip

    When sending a data collection e-mail message to more than one person, it is good e-mail etiquette to enter your own e-mail address on the To line and other people’s addresses on the Bcc line. That way, if a message recipient clicks Reply All, his or her response will go only to you, rather than to all the original recipients.

Message recipients respond to the survey by replying to your message. Outlook delivers survey responses to the Access Data Collection Replies folder (which it creates the first time you need it). You can view individual survey responses and the status of the data collection process in this folder, and you can view the collected survey data in the original table.

To change the way Access processes message replies, display the table and then click the Manage Replies button in the Collect Data group. In the Manage Data Collection Messages dialog box, you can click Message Options to adjust the automatic processing options, specify the number of replies to be processed, and choose when to stop collecting data. You can also resend or delete the message containing the survey form.

 
Others
 
- Microsoft Access 2010 : Create Custom Forms (part 3) - Adding Subforms
- Microsoft Access 2010 : Create Custom Forms (part 2) - Adding Controls
- Microsoft Access 2010 : Create Custom Forms (part 1) - Modifying Forms Created by Using a Wizard
- Microsoft Word 2010 : Creating Mail Merge Documents - Creating a Data Document
- Microsoft Word 2010 : Creating Mail Merge Documents - Importing Data from Outlook
- Microsoft Word 2010 : Creating Mail Merge Documents - Importing Data from a Database
- Microsoft Word 2010 : Starting the Mail Merge
- Microsoft Visio 2013 : Adding Sophistication to Your Drawings - Understanding and using layers
- Microsoft Visio 2013 : Adding Sophistication to Your Drawings - Inserting pictures
- Microsoft Excel 2010 : Filtering Options (part 3) - Using the Search Function for Grouped Dates, Using Text, Number and Date Special Filters
 
 
Top 10
 
- Microsoft Visio 2013 : Adding Structure to Your Diagrams - Finding containers and lists in Visio (part 2) - Wireframes,Legends
- Microsoft Visio 2013 : Adding Structure to Your Diagrams - Finding containers and lists in Visio (part 1) - Swimlanes
- Microsoft Visio 2013 : Adding Structure to Your Diagrams - Formatting and sizing lists
- Microsoft Visio 2013 : Adding Structure to Your Diagrams - Adding shapes to lists
- Microsoft Visio 2013 : Adding Structure to Your Diagrams - Sizing containers
- Microsoft Access 2010 : Control Properties and Why to Use Them (part 3) - The Other Properties of a Control
- Microsoft Access 2010 : Control Properties and Why to Use Them (part 2) - The Data Properties of a Control
- Microsoft Access 2010 : Control Properties and Why to Use Them (part 1) - The Format Properties of a Control
- Microsoft Access 2010 : Form Properties and Why Should You Use Them - Working with the Properties Window
- Microsoft Visio 2013 : Using the Organization Chart Wizard with new data
programming4us programming4us
 
Popular tags
 
Video Tutorail Microsoft Access Microsoft Excel Microsoft OneNote Microsoft PowerPoint Microsoft Project Microsoft Visio Microsoft Word Active Directory Biztalk Exchange Server Microsoft LynC Server Microsoft Dynamic Sharepoint Sql Server Windows Server 2008 Windows Server 2012 Windows 7 Windows 8 Adobe Indesign Adobe Flash Professional Dreamweaver Adobe Illustrator Adobe After Effects Adobe Photoshop Adobe Fireworks Adobe Flash Catalyst Corel Painter X CorelDRAW X5 CorelDraw 10 QuarkXPress 8 windows Phone 7 windows Phone 8 BlackBerry Android Ipad Iphone iOS