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Microsoft Word 2010 : Employing Tools for Quality - Using Find and Replace (part 3) - Using Replace

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1/25/2015 7:40:36 PM

Using Replace

If you want to locate some particular text and change it to something else, let Word do it for you with the Replace feature. The Replace feature is very similar to the Find function you just discovered. You can locate text and replace it with different text, or you can locate text and replace it with the same or different text, but perhaps with different formatting. Follow these simple steps:

  1. Choose Home > Editing > Replace, or press the Ctrl+H keys. The Find and Replace dialog box appears with the Replace tab on top.

  2. In the Find What text box, enter the text you want to search for.

  3. Click in the Replace With text box and type a replacement word or phrase (see Figure 6).

    Figure 6. Entering Find and Replace text.

    Replace with Nothing

    To delete the “found” text, leave the Replace With text box empty. Word will replace the found text with nothing.


  4. Specify any additional search or replace options, such as matching case or a particular format.

  5. Click Find Next. Word locates the first match.

  6. Choose one of the following:

    • Click Replace if this is the text you want to change. Word replaces the text and locates the next occurrence.

    • Click Replace All to replace all occurrences of the found text with the replacement text. Word displays a message box indicating how many occurrences it replaced. (See Figure 7.)

      Figure 7. Using the Replace All command.

      Tip

      Use the Replace All button cautiously. Remember that Word takes you very literally. Make sure the Find and Replace options are exactly as you want them.


    • Click Find Next to skip making changes on this occurrence and locate the next match.

  7. Word notifies you when no more occurrences of the search text exist. Click OK to close the message box, and click Cancel to close the Find and Replace dialog box.

 
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