2. Creating room mailboxes
In Exchange Admin Center, room mailboxes are displayed under
Recipients > Resources. In Exchange Management Shell, you can find
all room mailboxes in the organization by entering:
Get-Mailbox -ResultSize unlimited -Filter {(RecipientTypeDetails
-eq 'RoomMailbox')}
You can create room mailboxes by completing the following steps:
-
In Exchange Admin Center, select Recipients in the feature pane and then select Resources. -
Tap or click New, and then select Room Mailbox. This opens the New Room Mailbox dialog box. Figure 2 shows on-premises Exchange options on the left and Exchange Online options on the right.
-
Type a descriptive display name in the Room Name text box. -
In the Email Address text box, type the Exchange alias. The Exchange alias is used to set the default email address. -
Use the drop-down list to select the domain with which the room is
to be associated. The Exchange Alias and the domain name are combined
to set the fully qualified name, such as [email protected]. -
For on-premises Exchange, the Organizational Unit text box shows
where in Active Directory the user account will be created. By default,
this is the Users container in the current domain. Because you’ll
usually need to create room and equipment accounts in a specific
organizational unit rather than in the Users container, tap or click
Browse to the right of the Organizational Unit text box. Use the Select
Organizational Unit dialog box to choose the location in which to store
the account, and then tap or click OK. -
Specify the room location, phone number, and capacity using the text boxes provided.
Note
By default, booking requests are accepted or declined automatically
based on availability. The first person to reserve the room gets the
reservation.
-
If your organization has resource coordinators, choose the Select
Delegates option. Next, use the options under Delegates to specify the
coordinator. Tap or click Add, use the Select Delegates dialog box to
select a coordinator for the room, and then select OK. Repeat this
procedure to specify additional coordinators.
Tip
You can select multiple coordinators in the Select Delegates dialog
box. One way to do this is to click the first coordinator, hold Ctrl,
and then click each additional coordinator.
-
In on-premises Exchange, tap or click More Options to configure these additional options:
-
Alias
. Sets the Exchange alias and overrides the default
value you set previously using the Email Address text box. This allows
a resource to have an alias that is different from the name portion of
its email address. -
Mailbox Database
. If you want to specify a mailbox database rather than
use an automatically selected one, tap or click Browse to the right of
the Mailbox Database text box. In the Select Mailbox Database dialog
box, choose the mailbox database in which the mailbox should be stored.
Mailbox databases are listed by name as well as by associated server
and Exchange version running on the server. -
Address Book Policy
. If you’ve implemented address book policies to
provide customized address book views, select the address book policy
to associate with the equipment mailbox.
-
Tap or click Save to create the room mailbox. If an error occurs
during account or mailbox creation, neither the account nor the related
mailbox will be created. You need to correct the problem before you can
complete this procedure.
In Exchange Management Shell, you can create a user account with a mailbox for rooms by using the New-Mailbox cmdlet.
Note
For rooms, you must use the -Room parameter. For equipment, you must
use the -Equipment parameter. By default, when you use either
parameter, the related value is set as $true. Additionally, although
with earlier releases of Exchange you needed to set a password for the
related user account, this is no longer required. When you create
mailboxes for Exchange Online, you cannot specify a database.
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