Updating Tasks
Tasks generally appear on the Outlook task lists by start date
or due date. You can change the details or dates of a task, or track
the progress you've made on it.
To update the status of a task:
-
Open the task window.
-
In the % Complete list, type or select (by clicking the
arrows) the percentage of the project you estimate as
complete.
Outlook changes the status to reflect your selection. Tasks
that are 0% complete are Not Started, tasks that are 1% to 99%
complete are In Progress, and tasks that are 100% complete are
Completed.
-
If you want to manually change the task status—for example, to Waiting on someone else or Deferred—click that
option in the Status list.
-
Save and close the task.
Outlook updates the task both in your own task list and in
the task originator's task list.
You can't track the status of a flagged message.
In this exercise, you'll update the status and due date of a task on your task list.
Note
If you didn't create that task, you can do so now, or
you can substitute any task in your default task list. Display your
To-Do List in the Tasks module, and then follow the steps.
-
In the Tasks pane,
double-click the SBS Dinner
Reservations task.
For the purposes of this exercise, assume that you are
waiting for the banquet manager to confirm whether a private
dining room is available. You want to update the task to reflect
your progress, change the task due date, and also remind yourself
to call again if you don't hear from her by the end of the
day.
-
Click the Start
date arrow, and then on the calendar, click Today.
-
Click the Status arrow, and
then in the list, click Waiting on someone
else.
-
In the % Complete box, type
or select (by clicking the arrows) 25%.
-
In the notes pane, on a new line, type the following
sentence:
Left message for banquet manager—will
call back tomorrow.
-
Click the Due date arrow, and
then on the calendar, click the next day.
The information bar at the top of the task header changes to
reflect the new due date.
-
Select the Reminder check
box. Click the first Reminder
arrow, and then on the calendar, click the due date.
-
Click the second Reminder
arrow, and then in the list, click 3:00
PM.
Outlook is set to display a reminder on the afternoon of the
new due date.
-
On the Task tab, in the
Actions group, click the Save & Close
button.
In the To-Do List, the SBS Dinner Reservations task moves
under the Tomorrow heading.
Note
CLEAN UP Retain the SBS Dinner
Reservations task for use in later exercises.
