Creating an Append-Only Memo Field
Most
database table fields contain dry, factual data such as prices,
quantities, and descriptions. You can extend the facts in your tables by
creating memo fields, which can contain up to 64,000 characters. Memo
fields are ideal for storing comments about database records, but you
might not want to allow users to delete existing comments. To allow
users to add but not delete comments to a memo field, you can make the
memo field an append-only field.
Create an Append-Only Field
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Open a table in Design view.
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Click the field to define as an append-only field.
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Click the Data Type cell.
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Click the down arrow.
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Click Memo.
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Click the Append Only property.
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Click the down arrow.
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Click Yes.
Creating an Attachment Field
Databases
can contain information about business transactions, but there’s a lot
more to business than simple numerical and text values. If you work with
paper invoices, purchase orders, or correspondence, you can scan those
documents into electronic form and attach the documents to the record to
which the documents are related. Alternatively, if you have another
file (such as a Word document, product image, or Excel workbook) that’s
related to the item described by the record, you can also attach those
files to the record.
Create an Attachment Field
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Open a table in Design view.
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Click the field to define as an attachment field.
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Click the Data Type cell.
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Click the down arrow.
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Click Attachment.
