-
On the Project tab, in
the Reports group, click Reports.
The Reports dialog box appears, showing the categories of
reports available.
-
Click Overview,
and then click Select.
The Overview Reports dialog box appears, listing the five
predefined reports in Project that provide project-wide overview
information.
-
In the Overview Reports
dialog box, click Project
Summary, and then click Select.
Project displays the print preview of the report in
Backstage view.
This report is a handy summary of the project plan’s tasks,
resources, costs, and current status. You could use this report,
for example, as a recurring status report that you share with the
clients or other stakeholders of the
project.
Depending on your screen resolution, the text in the report
might not be readable when you view a full page.
-
In the Print Preview
window, click the upper half of the page with the mouse
pointer.
Project zooms in to show the page at a legible
resolution.
At this point in the project life cycle, the most pertinent
pieces of information in the report are the planned start and
finish dates and the total cost. If any of these values did not
fit within the expectations of the project sponsor or other
stakeholders, now would be a good time to find out this
information.
-
On the Project tab, in
the Reports group, click
Reports.
The Print Preview window closes, and the Reports dialog box
reappears.
Next, you will preview and edit a different report. For a
small, simple project such as the new book launch, a report is a
simple way to communicate assignments to the resources involved.
To do this, you will work with the Who Does What When
report.
-
Click Assignments, and
then click Select.
The Assignment Reports dialog box appears, listing four
predefined reports in Project that provide resource assignment
information.
-
In the Assignment Reports
dialog box, click Who Does What
When, and then click Select.
Project displays the multiple pages of the Who Does What
When report in the Print Preview window.
-
Click One Page.
The first page of the report appears in the Print Preview
window; if it is not legible on your screen, click the upper half
of the page with the mouse pointer to zoom in.
To conclude this exercise, you will reformat the
project name as it appears in the report title.
-
Click Page Setup at the
bottom of the controls in the print preview.
The Page Setup dialog box appears. This time, it shows the
options that you can adjust when working with this report.
-
Click the Header
tab.
In the upper portion of the tab, you see the preview of the
report’s header. Below that, you can see the codes that make up
the header text. These codes include the project title and manager
name.
-
In the Center tab, select
the text &[Project Title]
and then click Format Text
Font.
The Font dialog box appears.
-
Under Font Style, click
Bold, and under Size, click 14. Click OK.
The customized report header appears in the Page Setup
dialog box.
-
Click OK to close the
Page Setup dialog box.
The reformatted project name appears in the Print Preview
window.
-
Click the Task tab to
return to the Gantt Chart view.
You can change the headers and footers of views in the same
way you change them in reports. Keep in mind that changes made to
the page setup of any view or report apply only to that view or
report. However, the general method used to customize the page
setup is the same for any report or view.
