4. Copying Views
You may frequently need to share details of your project plans
with colleagues who do not have Project, or who may prefer a simple
schedule snapshot.
Both the Gantt Chart and Timeline views are well suited
for sharing schedule details—the Timeline is a concise "project at a
glance" view and the Gantt Chart is a widely used format of
schedules.
In this exercise, you copy the Gantt Chart and the Timeline
views to another application.
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In the Task Name column,
click the name of task 7, Internal Launch
Phase.
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On the Task tab, in the
Editing group, click Scroll to Task.
The Gantt bars for the Internal Launch Phase summary task
and its subtasks are displayed. This is close to the image you’d
like to copy.
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In the Gantt Chart view, select the names of tasks 7 through
14.
These are the Internal Launch Phase
summary task and its subtasks.
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On the Task tab, in the
Clipboard group, click the
arrow next to Copy, and then
click Copy Picture.
The Copy Picture dialog box appears.
In this dialog box, you can control how Project copies
details from the project plan to the Clipboard or saves it to a
file. The first two options under Render Image control the size
and resolution of the Gantt Chart image you copy; the third allows
you to save the copied image as a Graphics
Interchange Format (GIF) image file. The Copy and Timescale
options let you fine-tune what you want to copy.
For this exercise, you want to copy the selected rows for
screen-resolution quality and leave the timescale as shown on the
screen.
-
Click OK.
Project copies a graphic image of the Gantt chart for just
the selected rows to the Windows Clipboard.
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On the Start menu, click
All Programs, and in the
Accessories program group,
click WordPad.
WordPad opens and creates a new document.
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In WordPad, click Paste.
WordPad pastes the graphic image of the Gantt Chart view
into the new document.
The Gantt Chart view is a standard format for presenting
schedules, and it can show quite a bit of schedule detail.
-
Switch back to Project.
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Click anywhere in the Timeline view.
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On the Format tab, in the
Copy group, click Copy Timeline.
The Copy Timeline options appear.
Tip
Feel free to experiment with the Copy Timeline
options and pasting the results into whatever applications that
are relevant for you. For this exercise, we’ll paste into
WordPad, a rich-text editor included with Windows.
-
Click Full Size.
Project copies a graphic image of the timeline to the
Clipboard.
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Switch back to WordPad and then press the Enter key a few
times to add some space below the Gantt chart image.
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In WordPad, click Paste.
WordPad pastes the graphic image of the Timeline view into
the new document.
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Close WordPad without saving the document, return to
Project, and then click anywhere in the Gantt Chart view.
