Microsoft PowerPoint, Microsoft Excel, Microsoft Visio, Microsoft Word, Microsoft Access, Microsoft Outlook, Microsoft OneNote, Microsoft InfoPath Tutorials

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Microsoft PowerPoint 2010 : Establishing Printer Settings and Printing (part 1) - Choose a Printer and Paper Options, Choose Which Slides to Print

The PowerPoint print options include some settings that are probably familiar to you from word processor or spreadsheet programs and some that are specific to PowerPoint.

Microsoft PowerPoint 2010 : Printing a Presentation - Using Print Preview

In PowerPoint 2010, Print Preview has been included as part of the print options displayed when you choose Print from the File menu. It’s very useful for previewing documents—including handouts, Outline view, and notes pages—before you print them.

Microsoft PowerPoint 2010 : Printing a Presentation - Inserting Headers and Footers

Before you print slides, you might want to include information such as slide number, the date and time the presentation is printed, or the name of the author of the presentation.

Microsoft Project 2010 : Refining a Project Schedule (part 10) - Playing What-If Games

Inactive tasks also work well if you want to document nice-to-have work. Create tasks, assign resources, and fill in other fields; then make the tasks inactive. Their values are visible (and editable) but don’t affect your project schedule. If you find that the project has the time and budget for the work, you can make them active.

Microsoft Project 2010 : Refining a Project Schedule (part 9) - Paying More for Faster Delivery

Spending more money to deliver in less time can make financial sense. A high-tech doodad that will be obsolete in 2 years can’t afford a delay getting to market. The sales you make could add up to more than the premium you have to pay to finish the project earlier.

Microsoft Project 2010 : Refining a Project Schedule (part 8) - Overlapping Tasks - Finding Tasks to Fast-Track

Some tasks are more conducive to overlapping than others. For example, tasks earlier in the project are riskier to overlap.

Microsoft Project 2010 : Refining a Project Schedule (part 7) - Adjusting Resource Assignments - Assigning a Different Resource , Using Slack Time to Shorten the Schedule

Suppose a resource works on two simultaneous tasks on the critical path. You can’t delay either one without affecting the project finish date.

Microsoft Project 2010 : Refining a Project Schedule (part 6) - Adjusting Resource Assignments - Increasing Units to Decrease Duration

Selecting a task in the table area shows the first resource assigned to that task in the Resource Graph in the bottom pane. To see other resources assigned to the task, click the horizontal scroll bar under the resource legend (on the left).

Microsoft Project 2010 : Refining a Project Schedule (part 5) - Project Tools for Change - Undoing Changes

Some adverse results are obvious, like a delay in a project finish date after you change the standard work time. Most of the time, though, as in a game of chess, you can’t tell whether a strategy will pay off until you’re a few moves in.

Microsoft Project 2010 : Refining a Project Schedule (part 4) - Project Tools for Change - Seeing What Changes Do

Suppose you assign an additional resource to shorten a task’s duration. When the task finishes earlier, its successor tasks start and finish sooner. Change highlighting lights up the task Start and Finish cells with background color, as Figure 7 demonstrates.

Microsoft Project 2010 : Refining a Project Schedule (part 3) - Evaluating the Project Schedule - Reviewing Project Costs

By assigning work, material, and cost resources to tasks, Project can calculate the price tag for your project. You can show costs in many of the standard views by applying a table with cost fields.

Microsoft Project 2010 : Refining a Project Schedule (part 2) - Evaluating the Project Schedule - Finding the Best Tasks to Shorten

When a project schedule is too long, you want to rein it in with the least amount of disruption to the work you’ve done so far. The critical path controls a project’s finish date, because it’s the longest sequence of tasks in a project.

Microsoft Project 2010 : Refining a Project Schedule (part 1) - Evaluating the Project Schedule - Comparing Finish Dates to Deadlines

Finish dates are conspicuous in the Gantt Chart timescale, because that’s where task bars end. The Finish field also appears in the Entry, Schedule, Summary, Usage, and Variance tables, to name a few. But what you really want is to see whether the finish dates come on or before the project’s deadlines.

Microsoft Onenote 2010 : Using Tables to Organize Information (part 5) - Deleting a Row in a Table, Using Keyboard Shortcuts to Modify Tables

If the plural form in the Delete Rows command seems out of place, it’s because you can use this command to delete multiple rows at once, not just the current row.

Microsoft Onenote 2010 : Using Tables to Organize Information (part 4) - Selecting a Row in a Table,Selecting a Single Cell in a Table

If the plural form in the Select Rows command seems out of place, it’s because you can use this command to select multiple rows, not just the current row

Microsoft Onenote 2010 : Using Tables to Organize Information (part 3) - Resizing a Table Column,Selecting an Entire Table

When you type text into the cells in a table, the rows and columns of the table will adapt to the size and length of the text in and around those cells. Although you can only manually expand table rows by using line breaks , you can manually adjust the width of a column with your mouse.

Microsoft Onenote 2010 : Using Tables to Organize Information (part 2) - Inserting a New Row in a Table

If you want to create a new line of text in a table without forcing it onto a new row in the table, you can insert a line break into any cell. OneNote will expand the current row of cells to make room for the new line of text.

Microsoft Onenote 2010 : Using Tables to Organize Information (part 1) - Creating a Table

Anyone who’s ever used various Microsoft Office programs like Word, Excel, and PowerPoint to create documents, spreadsheets, or presentations knows how useful tables can be to organize information and group information together in logical, meaningful ways.

Microsoft Onenote 2010 : Organizing and Searching Notes - Organizing Items on a Page (part 2) - Organizing Notes Chronologically

Although the date and time stamp that appears near the top of each notes page tells you when that page was first created, the actual notes on the page aren’t always created on the same day. You might want or need to know when a specific line or paragraph of text was added or updated.

Microsoft Onenote 2010 : Organizing and Searching Notes - Organizing Items on a Page (part 1) - Merging Note Containers on a Page

When you’re ready to clean up some of your early drafts and begin to put those thoughts and ideas in order, you’ll see that note containers offer a couple of additional tricks to help you organize and consolidate the notes they contain.

Microsoft Visio 2013 : Creating and Validating Process Diagrams - Creating and validating BPMN diagrams

Microsoft provides 16 shapes in the BPMN Basic Shapes template as shown in the following graphic. This may not seem like a sufficient number considering the BPMN shape variations described in the previous section.

Microsoft Visio 2013 : Creating and Validating Process Diagrams - Understanding BPMN

Business Process Model and Notation (BPMN) was created to represent work processes in diagrams that are readily understandable by business people, yet are rich enough in detail to allow IT departments to translate process maps into technical specifications

Microsoft Visio 2013 : Creating and Validating Process Diagrams - Understanding Visio rules, Validating flowcharts

The diagram validation capabilities of Visio 2013 are built around collections of rules. A Visio rule can check a diagram for a very simple or a very complex condition.

Microsoft Access 2010 : Sharing Data with Other Applications - Linking to Tables in Another Access Database

When you link to data in another database, the data remains in its source location. Access simply creates a pointer to the data.

Microsoft Access 2010 : Sharing Data with Other Applications - Importing ASCII Data

Mainframes and minicomputers often export data in the ASCII file format. When you import ASCII data, you often need to make some changes for Access to handle the data properly.

Microsoft Access 2010 : Sharing Data with Other Applications - Importing Spreadsheet Data

If you plan to import spreadsheet data on a regular basis, it is helpful to define a named range in the Excel spreadsheet, containing the data you wish to import. You can then easily opt to import the named range in step 6 each time that you execute the import process.

Microsoft Access 2010 : Sharing Data with Other Applications - Importing from Another Access Database

You can import objects (for example, tables, queries, reports) from one Access database into another. When you import an object, you are making a copy of the object. Any changes you make to the imported object do not affect the original object.

Microsoft Access 2010 : Sharing Data with Other Applications - Exporting to ASCII

ASCII is a standard file format that many programs can work with. Exporting to the ASCII format allows you to make the data in an Access database available to other applications.

Microsoft Access 2010 : Sharing Data with Other Applications - Exporting to an Excel Spreadsheet

You might want to export table data or query results to an Excel spreadsheet so that you can use Excel’s analytical features. You can accomplish this in many ways.

Microsoft Access 2010 : Sharing Data with Other Applications - Exporting to Another Access Database

When you export an object to another database, Access exports a copy of the object. When you choose Definition Only, Access copies just the object’s structure (no data) to the receiving database.