Microsoft PowerPoint, Microsoft Excel, Microsoft Visio, Microsoft Word, Microsoft Access, Microsoft Outlook, Microsoft OneNote, Microsoft InfoPath Tutorials

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Microsoft Visio 2010 : Aligning and Arranging Shapes (part 5) - Aligning and Distributing Shapes Using Position Functions - Distributing Shapes, Rotating Shapes

If you need a set of shapes to be equally spaced, the distribute functions can help. You find them in the Space Shapes group within the Position drop-down. For veteran PC users, “space” seems to be the Visio 2010 verb for what used to be called “distribute.”

Microsoft Visio 2010 : Aligning and Arranging Shapes (part 4) - Aligning and Distributing Shapes Using Position Functions - Practice Aligning Shapes

Just to the right of the Auto Align & Space button is the Position drop-down button, which contains elemental functions for aligning, distributing, rotating, and flipping shapes. Figure 8 shows all of Position’s items and subitems.

Microsoft Visio 2010 : Aligning and Arranging Shapes (part 3) - Using Auto Align & Space to Clean Up Connected Diagrams

If you have been furiously flowcharting away, rapidly rearranging process steps and not paying attention to the Dynamic Grid, you might find yourself with a rather disheveled flowchart.

Microsoft Visio 2010 : Aligning and Arranging Shapes (part 2) - Controlling Dynamic Grid Spacing, Dynamically Aligning Other Parts of Shapes

The uniform spacing used by the Dynamic Grid is flexible. Visio looks for patterns in related shapes to establish local spacing values. You effectively set uniform spacing for a region when you drop a second shape next to a first.

Microsoft Visio 2010 : Aligning and Arranging Shapes (part 1) - Working with the Dynamic Grid

If you’ve noticed thin, orange lines and arrows briefly appearing as you drop shapes on the page, you’ve already seen the Dynamic Grid in action. The Dynamic Grid aims to prevent the mess before it happens.

Microsoft Excel 2010 : Working with Other Microsoft Office Programs - Pasting Charts into Other Documents

One more way to include objects from one workbook in another Office document is to copy the object you want to share and then paste it into its new location. You can copy Excel charts to Word documents and PowerPoint presentations to reuse your data without inserting a worksheet into the file and re-creating your chart in that new location.

Microsoft Excel 2010 : Working with Other Microsoft Office Programs - Creating Hyperlinks

One of the characteristics of the Web is that documents published on Web pages can have references, or hyperlinks, to locations in the same document or to other Web documents.

Microsoft Excel 2010 : Working with Other Microsoft Office Programs - Storing Workbooks as Parts of Other Office Documents

In the preceding section, you linked to another file from within your Excel workbook. The advantages of linking to a second file are that the size of your workbook is kept small and any changes in the second document will be reflected in your workbook.

Microsoft Excel 2010 : Working with Other Microsoft Office Programs - Including Office Documents in Workbooks

The specific menu item you point to changes to reflect the program used to create the file to which you want to link. For a Word 2010 document, for example, the menu item you point to is Document Object.

Microsoft Word 2010 : Collaborating with Others - Tracking Changes

Normally, when you edit a document, your changes flow right into the text. When you delete something, it disappears. When you insert text, it goes where you put it. When you format something, it looks different

Microsoft Word 2010 : Collaborating with Others - Working with Comments (part 1) - Adding Comments to a Document

You can also view notes in a reviewing pane, which displays comments and information about other changes in a list. To open a reviewing pane, click Reviewing Pane (in the Tracking group); then click either Reviewing Pane Vertical or Reviewing Pane Horizontal.

Microsoft Word 2010 : Collaborating with Others - Working with Comments (part 1) - Adding Comments to a Document

Suppose a friend has written a letter of complaint to a local car dealership and has asked you to review it. He wants to know if the letter is too harshly worded or if there are any problems with his writing.

Microsoft PowerPoint 2010 : Customizing Themes (part 3) - Customizing Theme Effects, Working with Custom Themes

In addition to colors and fonts, you can also apply new effects that coordinate with your theme. These effects affect the look of tables, text, charts, diagrams, shapes, and pictures. Theme effects play a particularly important role with objects to which you’ve applied shape styles.

Microsoft PowerPoint 2010 : Customizing Themes (part 2) - Customizing Theme Fonts

Be sure that any new fonts you apply are readable on your slides. Theme fonts are designed to be easy to read with all theme color schemes.

Microsoft PowerPoint 2010 : Customizing Themes (part 1) - Customizing Theme Color Schemes

PowerPoint also enables you to apply multiple color schemes within a single presentation. As with applying multiple themes, be sure that you have a good reason to do this before applying many different colors to your presentation.

Microsoft PowerPoint 2010 : Customizing Themes and Backgrounds - Applying Themes

When you create a presentation, PowerPoint automatically applies a theme, a coordinated set of colors, fonts, and effects. However, you can easily change the theme originally applied to your presentation in a matter of seconds.

Microsoft OneNore 2010 : Formatting Pictures and Screen Clippings (part 4) - Entering Alternative Text for an Image, Setting a Picture as the Page Background

Setting a picture as your page background has several uses. For one, you can use a decorative photo or piece of clip art to function much like a stationery design does for writing paper.

Microsoft OneNore 2010 : Formatting Pictures and Screen Clippings (part 3) - Overlapping Multiple Images on a Page, Copying Text from Pictures

This is most useful when you want to overlap multiple pictures to create a design on the page. You can also use this method to maximize page space by overlapping multiple images in such a way that only the parts you care about are shown.

Microsoft OneNore 2010 : Formatting Pictures and Screen Clippings (part 2) - Moving a Picture to Another Place on a Page, Rotating Pictures on a Page

Continuing in the vein of features borrowed from page layout programs like Microsoft Publisher and Adobe InDesign, OneNote also offers the ability to quickly rotate imported pictures and screen clippings.

Microsoft OneNore 2010 : Formatting Pictures and Screen Clippings (part 1) - Resizing or Scaling a Picture, Restoring a Modified Picture to Its Original Size

Whether you insert a picture from an image file, by using your scanner, or by creating a screen clipping, you can modify its dimensions by resizing or scaling the picture.

Microsoft Outlook 2010 : Track Tasks (part 4) - Displaying Different Views of Tasks

The Tasks List views don't by default display the Reading Pane. If you want, you can display it at the bottom of the Tasks pane so that you don't lose horizontal screen space and obscure task details. Click the Reading Pane button in the Layout group on the View tab, and then click Bottom.

Microsoft Outlook 2010 : Track Tasks (part 3) - Removing Tasks and Items from Task Lists, Managing Task Assignments

You can assign tasks from your Outlook task list to other people within your organization and outside of your organization (and other people can assign tasks to you). Outlook indicates assigned tasks in your task list by adding blue arrow pointing to a person on the task icon, similar to that of a shared folder in Windows Explorer.

Microsoft Outlook 2010 : Track Tasks (part 2) - Updating Tasks

Tasks generally appear on the Outlook task lists by start date or due date. You can change the details or dates of a task, or track the progress you've made on it.

Microsoft Outlook 2010 : Track Tasks (part 1) - Creating Tasks

If you use your Outlook task list to its fullest potential, you'll frequently add tasks to it. You can create one-time or recurring tasks from scratch in different ways, or you can add an existing Outlook item (such as a message) to your task list.

Microsoft Access 2010 : Customizing Fields - Creating an Append-Only Memo Field, Creating an Attachment Field

Most database table fields contain dry, factual data such as prices, quantities, and descriptions. You can extend the facts in your tables by creating memo fields, which can contain up to 64,000 characters.

Microsoft Access 2010 : Customizing Fields - Creating a Lookup Field (part 2) - Allow Multiple Selections from a Lookup Field, Draw Lookup Values from a Data List

Select the I Want the Lookup Field to Get the Values from Another Table or Query option.

Microsoft Access 2010 : Customizing Fields - Creating a Lookup Field (part 1) - Define a Field as a Lookup Field

Leave the Hide key column check box selected so the person using the lookup column sees only the values in the field you want him or her to see, not the values in the primary key field.

Microsoft Project 2010 : Working with Linked and Embedded Objects

Linking or embedding information into another file is just the beginning. Linked and embedded objects are incredibly versatile, and this section shows you all the things you can do with them.

Microsoft Project 2010 : Linking and Embedding Data into Project

Linking and embedding data goes in either direction. Just as a Project schedule can provide information for a status report or presentation, other files can provide background information for the tasks in your Project schedule.

Microsoft Project 2010 : Linking and Embedding Project Data

Project data comes in handy in lots of other programs. For example, a Project schedule shows project status whether it appears in a PowerPoint slide, a Word-based status report, or an Excel spreadsheet.