OneNote Mobile for iPhone marks the first time
Microsoft has released an Office 2010 application on another company’s
mobile operating system. This is wonderful news for OneNote users
because it’s just another example of how you can integrate OneNote into
your life, even if you decide to adopt a mix of different technologies
and devices to suit your lifestyle.
Though
the features available in OneNote Mobile differ somewhat between the
Windows Phone 7 and the iPhone versions, the basics of accessing and
using your shared notebooks on SkyDrive are supported equally. However,
whereas OneNote Mobile is already built in to Windows Phone 7 devices,
you first must download it and install it on your iPhone. Depending on
your region, there may also be an App Store fee for purchasing the app.
The following procedures aim to
outline the basic tasks for downloading OneNote Mobile for iPhone and
how to get started with the app after you have it installed. Please keep
in mind that the features and design of this app have been rapidly
changing, so if the information here does not precisely match the
version of the app that you’re using, remember to search online for the
latest documentation—either in the iTunes App Store or on Microsoft’s
Office.com website.
Downloading OneNote Mobile for iPhone
Before you can use
OneNote Mobile for iPhone, you must download the app from Apple’s iTunes
App Store and install it on your iPhone by doing the following:
1. | On your iPhone, tap the App Store icon.
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2. | At the bottom of the screen, tap the Search icon.
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3. | Tap the Search box at the top of the screen, type Microsoft OneNote, and then tap Search.
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4. | In the results list, tap Microsoft OneNote.
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5. | On the details screen, tap the Price button and then tap Install.
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Starting OneNote Mobile for iPhone
You can run OneNote Mobile for iPhone as soon as it has finished installing. Do the following:
1. | Tap the OneNote app icon when it appears on your iPhone.
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2. | When the title screen appears (see Figure 11.4), sign in using your Windows Live SkyDrive account . If you didn’t create one, you can tap Learn More
on this screen to sign up. You must sign in before you can use OneNote
Mobile on the iPhone.
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3. | When
you’re signed in, OneNote creates a “Personal (Web)” mobile notebook.
The Home screen that appears displays all of your available notes and
notebooks that will be synchronized between your iPhone and your Windows
Live SkyDrive account.
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You should never rename or
delete the “Personal (Web)” mobile notebook or the Unfiled Notes section
within it while a sync relationship between your iPhone and your
SkyDrive account exists. Doing so may result in the loss of some of your
notes.
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Creating a New Note
To quickly create a new note, do the following:
1. | In the lower-right corner of the Home screen, tap the New Page icon.
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2. | When the note opens and the onscreen keyboard appears, tap the words Add title at the top of the screen.
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3. | Type
a page title to describe the note. This page title will appear in the
page list when you view the contents of notebooks on your iPhone and it
will also be used as the page title when you view the note in the
OneNote Web App or in the full version of OneNote 2010 on your computer.
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4. | Tap below the line that appears under the page title and then use the onscreen keyboard to type notes.
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As with the full version
of OneNote 2010, you don’t need to explicitly save your work when you’re
done taking notes in OneNote Mobile. It will save your notes as soon as
you’ve written them, which means you can exit the current page or the
OneNote Mobile app at any time without manually saving your work.
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OneNote Mobile for
iPhone supports landscape mode, allowing you to use a wider onscreen
keyboard and see more of your notes horizontally. To use landscape mode,
tilt your iPhone 90 degrees to the left until the user interface
changes to a widescreen layout. You can change back to portrait mode at
any time by tilting your iPhone back into its normal upright position.
If you have Portrait orientation locked (an optional feature in iOS 4.2
and later), you must first unlock it before tilting your iPhone will
display OneNote in landscape mode.
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Creating Lists in a Note
With OneNote Mobile for iPhone,
you can format text in your note as bulleted lists, which is useful for
creating groups of unordered items that belong together, such as the
items on a shopping list.
To start a bulleted list, do the following:
1. | Open or create a note.
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2. | Place the cursor on a new, blank line.
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3. | On the command bar above the onscreen keyboard, tap the List icon.
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4. | When the first bullet symbol appears, type the first list item by using the onscreen keyboard.
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5. | Tap Return to continue the list with the next item. To end the list, tap the Return key twice.
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To format existing text as a bulleted list, do the following:
1. | In your note, tap the line of text that should become the first item in a bulleted list.
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2. | Tap the List icon.
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3. | To
add additional items to this list from existing text, tap to select any
additional lines of text underneath the current line and then repeat
step 2.
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To remove list formatting, tap the text whose formatting you want to remove, and then tap the List icon again.
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Adding a Picture to a Note
If you want to insert a picture into your notes, do the following:
1. | In your note, tap to activate the cursor where you want the picture to be inserted.
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3. | From the menu that appears, do either of the following:
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To view a full-screen version
of the picture that you’ve inserted, tap it once in your notes. Use the
return button in the upper-left corner of your screen to return to the
notes page containing the picture.
To delete a picture that
you’ve inserted, tap outside and to the right of it, and then tap the
Backspace/Delete key on the onscreen keyboard. When prompted, tap
Delete.
Sending a Note in E-mail
To quickly send a snapshot of your note in e-mail, do the following:
1. | Open or create the note you want to send.
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2. | If the onscreen keyboard is visible while you view the page, hide it by tapping the keyboard icon.
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3. | In the upper-right corner of the screen, tap the Action button (arrow icon), and then tap Email This Page.
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If you have no e-mail accounts configured on your iPhone, this option will not be displayed.
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Synchronizing Your Notes with SkyDrive
Because you must sign in to a
Windows Live SkyDrive account to begin using OneNote Mobile for iPhone,
your notes are automatically kept in sync from the very first time you
use OneNote on your iPhone.
To
check when the last synchronization occurred, or to force a manual sync
after you’ve typed or changed a lot of notes, do the following:
1. | On the Home screen in OneNote Mobile, tap the Settings button in the upper-right corner of the screen.
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2. | At
the very top of the Settings screen, note the “Last sync” date and
time. This indicates when OneNote Mobile last synchronized your notes
automatically.
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3. | If you want to manually sync your notes for any reason, tap the Sync Now button.
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4. | If
you encounter any temporary sync errors (for example, if you lose your
cellular or wireless signal while OneNote attempted synchronization),
they will be displayed underneath the Sync Now button on the Settings
screen. To try and resolve temporary sync errors, tap the Sync Now
button to force a manual sync when your signal has been restored.
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5. | If
you like, explore any of the other options on this screen. To exit the
Settings page, tap the Close button in the upper-right corner of the
screen.
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Searching Your Notes
OneNote Mobile for
iPhone version 1.2 or later includes the wonderful Search function in
OneNote, which lets you quickly find the information you need. This is
extremely useful in a variety of situations, especially if you take full
advantage of keeping all your notes uploaded to your free SkyDrive
account.
To find specific text in any of your notes pages, do the following:
1. | On the Home screen, tap Search.
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2. | On the Search Results screen, type a word or phrase for which to search your notes, and then tap Search.
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3. | Tap any of the pages that appear in the results list to go to the note containing the match.
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To cancel searching without going to a note, tap the Close button in the upper-right corner of the screen.
Deleting Notes
To delete mobile notes on your iPhone, do the following:
1. | Open the note you want to delete.
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2. | If
the onscreen keyboard is visible while you view the page, hide it by
tapping the keyboard icon on the far right of the command bar.
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3. | In
the upper-right corner of the page, tap the Action button (arrow icon),
and then tap Delete This Page. There is no confirmation prompt for this
action, so take care not to tap this button too quickly.
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Deleting notes pages on
your iPhone permanently destroys the information they contain. You
cannot undo this, so be sure not to rush through the deletion steps.
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Checking for Updates
Because it’s still a new development effort, OneNote Mobile for iPhone may be updated more frequently than typical mobile apps.
To make sure you’re alerted of occasional software updates, do the following:
1. | On your iPhone, tap the App Store icon.
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2. | At the bottom of the screen, tap the Updates icon.
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3. | If
Microsoft OneNote appears in the results list, tap it to display the
results screen. Here, you can read about what’s been added and changed
in the app.
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4. | To
update OneNote Mobile for iPhone to the newer version, tap the Update
button on the details screen. If prompted, enter your iTunes password
(not to be confused with your OneNote Mobile sign-in password).
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5. | When
the app has been updated, tap the OneNote icon on your iPhone to
restart the app. You might need to sign in to your Windows Live account
again.
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