Scheduling and Changing Events
Events are day-long blocks of time that you schedule on your
Outlook calendar—for example, a birthday, a payroll day, or anything
else occurring on a particular day but not at a specific time. In all
other respects, creating an event is identical to creating an
appointment, in that you can specify a location, indicate recurrence, indicate your availability, and attach
additional information to the event item.
You can create an event directly on the calendar when viewing
your calendar in Day, Work Week, Week, or Month view.
In this exercise, you'll schedule an event and convert it to a
recurring event by using the commands in the Calendar
module.
Note
SET UP You don't need any
practice files to complete this exercise. Display the Calendar
module in Day view, and then follow the steps.
-
In the Date Navigator at the
top of the Navigation Pane, click
the first day of next month.
The Date Navigator changes to display the next month.
-
In the Calendar pane, point
to the blank space below the day header and above the time
slots.
Click to add event appears in the
space.
-
Click once to activate the event slot. The event space
changes to display a darker background color, and an event
placeholder becomes active.
In this mode, you can enter basic event details directly in the Calendar pane.
-
Type SBS Pay Day, and then
press Enter.
-
On the Appointment contextual tab, in the Options group, click the Recurrence button.
The Appointment Recurrence dialog box opens. The default
recurrence for events is the same as for appointments—weekly on
the currently selected day of the week. Note that the Start and
End times are set to 12:00 AM and the Duration to 1 day,
indicating that this is an all-day event.
-
In the Recurrence pattern
area, click Monthly.
Tip
If you have an Exchange account and a mobile device that
supports connections to Exchange accounts (such as a Windows 7
Phone, BlackBerry, or iPhone), it's easy to keep your calendar
and reminders at your fingertips wherever you are by configuring
your mobile device to connect to your Exchange
account.
You can schedule a monthly event to recur on a specific date
of the month or on a selected (first, second, third, fourth, or
last) day of the month. Monthly events can recur every month or
less often (for example, every third month).
-
To create a recurring appointment on the first day of each
month, with no specific end date, click OK.
The contextual tab changes to reflect that this is now a
recurring event, and the recurrence icon appears to
the right of the event subject.
