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Microsoft Outlook 2010 : Working with Contacts - Inserting Items into a Contact Record - Add an Outlook Item, Add a File

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3/14/2015 12:01:21 AM
You can add Outlook items, the application and objects of document, and the files with a contact using the article of Outlook are buttoned on the label of insertion of the ribbon. For example, you can add an e-mail to a contact for the future reference, insert an attachment, or insert a job card of Microsoft Excel. You can then reach in these articles of the chart of contact. You can add new, vacuum article and then to modify it right in the article of Outlook, or you can insert an existing document.

Add an Outlook Item

  1. In an open contact, click in the Notes box.

  2. Click the Insert tab on the ribbon.

  3. Click Outlook Item.

    Add an Outlook Item

  4. Click the Outlook folder in which the item you want to insert is located.

  5. Select an item in the Items list.

  6. Select the format of the item: Text Only, Attachment, or Shortcut.

  7. Click OK to insert the item into the contact item.

  8. The item now appears with the contact.

  9. Click the Contact tab on the ribbon, and click Save & Close.

    See Also

Add a File

  1. Open a contact, and click the Insert tab on the ribbon.

  2. Click the Attach File button.

  3. Select the folder in which the file you want to insert is located.

  4. Select the file you want to insert.

  5. Click Insert.

  6. The file now appears with the contact.

  7. Click the Contact tab on the ribbon, and click Save & Close.

    Add a File

Try This!

To remove a file from a contact, click the file and press Delete.

Tip

After you insert a file into a contact’s card, you can open it to view, edit, or print it. To do this, double-click the file’s icon in the contact item to launch the file within its associated application. Note that this edits the file embedded in the contact, not the original file on disk.

Caution

As you add items, files, and objects to a contact, the size of that contact card increases. When you add several items, files, or objects to a contact, it takes longer for Outlook to open the contact. You should limit the number of attachments you add to a contact.

 
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