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Microsoft Visio 2013 : A Visual Orientation to a Visual Product - Working with the ribbon

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The Office ribbon is a dynamic user interface element; its appearance changes if the width of the window in which it is being viewed changes. As a result, a button might be large or small, it might or might not have a label, or it might even be an entry in a list.

For example, when sufficient horizontal space is available, the buttons on the Home tab are spread out, and the available commands in each group are visible.

image with no caption

If you decrease the horizontal space available to the ribbon, small button labels disappear and groups of buttons might hide under one button that represents the entire group.

Compare the arrangement of buttons in the Font and Paragraph groups in the preceding and following graphics, for example. Also, in the following graphic, notice that the captions for the rightmost buttons in the Arrange group have disappeared, and that the Arrange group has been collapsed to a single button. Collapsed buttons and groups retain all of their functions, as the submenu beneath the Arrange button demonstrates.

image with no caption

When the ribbon becomes too narrow to display all of the groups, a scroll arrow appears at its right end. Clicking the scroll arrow displays additional groups.

image with no caption

The width of the ribbon depends on three factors:

  • Program window width Maximizing the program window provides the most space for the ribbon. To maximize the window, click the Maximize button, drag the borders of a nonmaximized window, or drag the window to the top of the screen.

  • Screen resolution Screen resolution is the size of your screen display expressed as pixels wide x pixels high. Your screen resolution options are dependent on the display adapter installed in your computer, and on your monitor. Common screen resolutions range from 800 x 600 to 2560 x 1600. The greater the number of pixels wide (the first number), the greater the number of buttons that can be shown on the ribbon.

    To change your screen resolution:

    1. Display the Screen Resolution control panel item in one of the following ways:

      • Right-click the Windows desktop, and then click Screen Resolution.

      • Type screen resolution in Windows 8 Search, and then click Adjust screen resolution in the Settings results.

      • Open the Display control panel item, and then click Adjust resolution.

    2. On the Screen Resolution page, click the Resolution arrow, click or drag to select the screen resolution you want, and then click Apply or OK.

      image with no caption
  • The magnification of your screen display If you change the screen magnification setting in Windows, text and user interface elements are larger and therefore more legible, but fewer elements fit on the screen. You can set the magnification from 100 to 500 percent.

    You can change the screen magnification from the Display page of the Appearance and Personalization control panel item. You can display the Display page directly from Control Panel or by using one of the following methods:

    • Right-click the Windows desktop, click Personalize, and then in the lower-left corner of the Personalization window, click Display.

    • Type display in Windows 8 Search, and then click Display in the Settings results.

    image with no caption

    To change the screen magnification to 125 or 150 percent, click that option on the Display page. To select another magnification, click the Custom sizing options link and then, in the Custom sizing options dialog box, click the magnification you want in the drop-down list or drag the ruler to change the magnification even more.

    After you click OK in the Custom sizing options dialog box, the custom magnification is shown on the Display page along with any warnings about possible problems with selecting that magnification. Click Apply on the Display page to apply the selected magnification.

Adapting exercise steps

The Visio ribbon consists of multiple tabs, each of which contains a set of related functions. The function buttons on any one tab are organized into named groups. Consequently, the instructions in the book that guide you to a specific function or button will include three parts. For example:

On the Home tab, in the Tools group, click the Pointer Tool button.

The screen shots shown in this book were captured at a screen resolution of 1024 x 768, at 100% magnification. If your settings are different, the ribbon on your screen might not look the same as the one shown in this book, but you can easily adapt the steps to locate the command.

For example, if a button appears differently on your screen than it does in this book, start by clicking the specified tab, and then locate the specified group. If a group has been collapsed into a group list or under a group button, click the list or button to display the group’s commands. If you can’t immediately identify the button you want, point to likely candidates to display their names in ScreenTips.

Instructions in this book are based on traditional keyboard and mouse input methods. If you’re using Visio on a touch-enabled device, you might be taking action by tapping with your finger or with a stylus. If so, substitute a tapping action any time you’re instructed to click a user interface element. Also note that when you’re instructed to type information in Visio, you can do so by typing on a keyboard, tapping in the entry field under discussion to display and use the onscreen keyboard, or even speaking aloud, depending on your computer setup and your personal preferences.
 
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