The Office ribbon is a dynamic user interface element; its appearance
changes if the width of the window in which it is being viewed changes.
As a result, a button might be large or small, it might or might not
have a label, or it might even be an entry in a list.
For example, when sufficient horizontal space is available, the
buttons on the Home tab are spread out, and the available commands in
each group are visible.
If you decrease the horizontal space available to the ribbon, small
button labels disappear and groups of buttons might hide under one
button that represents the entire group.
Compare the arrangement of buttons in the Font and Paragraph groups
in the preceding and following graphics, for example. Also, in the
following graphic, notice that the captions for the rightmost buttons
in the Arrange group have disappeared, and that the Arrange group has
been collapsed to a single button. Collapsed buttons and groups retain
all of their functions, as the submenu beneath the Arrange button
demonstrates.
When the ribbon becomes too narrow to display all of the groups, a
scroll arrow appears at its right end. Clicking the scroll arrow
displays additional groups.
The width of the ribbon depends on three factors:
-
Program window width Maximizing the program window provides the most space for the ribbon. To maximize the window, click the Maximize button, drag the borders of a nonmaximized window, or drag the window to the top of the screen.
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Screen resolution
Screen resolution
is the size of your screen display expressed as pixels wide x pixels
high. Your screen resolution options are dependent on the display
adapter installed in your computer, and on your monitor. Common screen
resolutions range from 800 x 600 to 2560 x 1600. The greater the number
of pixels wide (the first number), the greater the number of buttons
that can be shown on the ribbon.
To change your screen resolution:
-
Display the Screen Resolution control panel item in one of the following ways:
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Right-click the Windows desktop, and then click Screen Resolution.
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Type screen resolution in Windows 8 Search, and then click Adjust screen resolution in the Settings results.
-
Open the Display control panel item, and then click Adjust resolution.
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On the Screen Resolution page, click the Resolution arrow, click or drag to select the screen resolution you want, and then click Apply or OK.
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The magnification of your screen display
If you change the screen
magnification setting in Windows, text and user interface elements are
larger and therefore more legible, but fewer elements fit on the
screen. You can set the magnification from 100 to 500 percent.
You can change the screen magnification from the Display page of the Appearance
and Personalization control panel item. You can display the Display
page directly from Control Panel or by using one of the following
methods:
-
Right-click the Windows desktop, click Personalize, and then in the lower-left corner of the Personalization window, click Display.
-
Type display in Windows 8 Search, and then click Display in the Settings results.
To change the screen magnification to 125 or 150 percent, click that
option on the Display page. To select another magnification, click the
Custom sizing options link and then, in the Custom sizing options
dialog box, click the magnification you want in the drop-down list or
drag the ruler to change the magnification even more.
After you click OK in the Custom sizing options dialog box, the
custom magnification is shown on the Display page along with any
warnings about possible problems with selecting that magnification. Click Apply on the Display page to apply the selected magnification.
The Visio ribbon consists of
multiple tabs, each of which contains a set of related functions. The
function buttons on any one tab are organized into named groups.
Consequently, the instructions in the book that guide you to a specific
function or button will include three parts. For example:
On the Home tab, in the Tools group, click the Pointer Tool button.
The screen shots
shown in this book were captured at a screen resolution of 1024 x 768,
at 100% magnification. If your settings are different, the ribbon on
your screen might not look the same as the one shown in this book, but
you can easily adapt the steps to locate the command.
For example, if a button appears differently on your screen than it
does in this book, start by clicking the specified tab, and then locate
the specified group. If a group has been collapsed into a group list or
under a group button, click the list or button to display the group’s
commands. If you can’t immediately identify the button you want, point
to likely candidates to display their names in ScreenTips.
Instructions in this book are based on traditional keyboard and mouse input methods. If you’re using Visio
on a touch-enabled device, you might be taking action by tapping with
your finger or with a stylus. If so, substitute a tapping action any
time you’re instructed to click a user interface element. Also note
that when you’re instructed to type information in Visio,
you can do so by typing on a keyboard, tapping in the entry field under
discussion to display and use the onscreen keyboard, or even speaking
aloud, depending on your computer setup and your personal preferences.
