Scenario/Problem:
When authoring a page, you realize that a certain piece of text should
be linked to a page that is not yet created. You do not want to stop
authoring your page, or maybe you are not the right person to author
the other page you want to link to.
Solution:
Wiki syntax offers quick and easy ways to link to existing content and
also to mark a piece of text as one that should have a page created for
it. SharePoint then turns terms into special links, that when clicked,
allow the user to create pages for the terms. The following sections
explain how to use wiki notation to achieve these two simple tasks.
Linking to Existing Content
To link to existing content while typing text in a wiki page, type [[. This opens a pop-up menu that shows a list of existing pages available in the site (see Figure 1). To link to one of these pages, simply select it from the menu and add ]]. The item is added to the text as [[pagename]], and when you save the document, this is transformed into a link to that page.
FIGURE 1 Typing [[ in a wiki page opens a popup menu that enables you to quickly link to another page.
The menu also offers two special options at
the bottom: List and View. Selecting one of these is the same as typing
[[List: or [[View:. You can then start typing either the name of the
list or the view that is in the current site, and SharePoint
autocompletes the name of the list as you type it or allows you to
choose a list and then an item or view (depending on whether you
selected List or View in the first level, as shown in Figure 2).
FIGURE 2 When you start typing the list name, SharePoint shows you the lists you can choose from.
As before, the text shows as
[[List:listname]], and this transforms into a link to the list or view
when you save the page. For example, [[List:Documents]] shows up in the
page as the name of the list (Documents), and it is linked to the list.
Typing [[List:Projects/1|intranet upgrade]] links to the item in the
list Sample List with the title Sample Item, as shown in Figures 3 and 4.
FIGURE 3 The syntax to link to a list item in a list.
FIGURE 4 The link is shown as the list item’s title.
Tip
If the popup menu does not appear, press Ctrl+space to force it to show up.
Creating New Pages
If you are writing something and realize that
a certain word or term in your text should link to a page that needs to
be created, you don’t need to stop and create it right away. Instead,
you can use the wiki syntax to mark it as a link and then create it
later—or let someone else create it. To do this, simply type the term
you want to make into a link inside double square brackets. For
example, if you type [[Product X]], the words Product X appear on the page as a link, even if no page exists for that product.
When you save the page, the link looks different from other links; it is underlined with a black dotted line, as shown in Figure 5.
Clicking this link opens the New Page dialog, which allows you (or
other users) to quickly create a page for the word (or words) you
wrote, as shown in Figure 6.
FIGURE 5 A link to a page that doesn’t exist yet is marked with a black dotted underline.
FIGURE 6 The New Page dialog for a wiki link.
