1. Specify Columns for a View to Display
Scenario/Problem:
When creating or editing a view in a list or library, you want to
specify different columns to be displayed to the users in the view. For
example, in a contacts list, you want to display the first and last
name columns in the view but not the company.
Solution: The following sections explain how you can select which columns are displayed to the users in different types of views.
Specify Columns for a Standard View or a Datasheet View
After filling in the name for a view and
selecting whether it is a personal or public one (and if it is public,
whether it should be the default), scroll down to see the list of
columns .
Here, you can choose which columns are displayed in the view and in
what order they should appear. To select a column, select the check box
next to the column name. To hide a column, remove the check from the
check box.
Tip
In document libraries, the Title column is
separate from the Name column. The Name column holds the actual
filename, whereas the title can be blank. When building views for
document libraries, remember that the name of the document is more
likely what the users are looking for and that, unlike in lists, it is
the Name column that can be displayed as the link to the file and not
the title column.
Specify Columns for a Calendar View
In calendar views, you can’t choose multiple
columns to display and order them in the same way that you do for
standard views. The reason is that in a calendar, the users see only
one column as the heading for the item.
You can set for each subview separately what
column will be displayed as the link to the item or file. Normally, you
would use the Title column (for lists) or Name column (for document
libraries), but you can choose any column you want. That column will be
displayed as the heading for the item or document in the view.
Both the daily and weekly subviews support a
subheading column, which is displayed beneath the heading. You can
either choose a column to be used as a subheading or leave it not
configured if you do not want a subheading.
Specify Columns for a Gantt View
In Gantt views, you must choose a column that will be used as the
title in the Gantt chart under the Gantt Columns section. However,
unlike a calendar view, a Gantt view also shows a tabular view of the
items below the chart, which means you can also modify which columns
are displayed in that part of the view. To do so, use the Columns
section of the page to select which columns will be displayed.
2. Specify the Order of the Columns in a View
Scenario/Problem:
When creating or editing a view in a list or library, you want to
specify a different order for the columns that are displayed to the
user in the view. For example, in a contacts list, you want the first
name to be displayed before the last name or vice versa.
Solution:
In standard, datasheet, and Gantt views, you can change the order of
the columns you chose to display. For example, you might want to show
the title of the item first, followed by the date it was created, and
then the date it was modified; or you might want the title to be
followed by the modification date and then the creation date.
Note
In calendar view you don’t have the option to reorder columns because only one column appears (two in daily and weekly views).
To rearrange the order of the columns in the
view, use the Position from Left drop-down boxes. These drop-down boxes
contain numbers that you can choose for the column order. If you want a
column to be displayed first, change the number in the drop-down box
next to that column to 1. The next column should be 2, and so on. If
you change a column that had a higher number to a lower number (say,
from 4 to 1), the other columns automatically arrange themselves. For
example, changing the Position from Left setting for the Title column
that had the value 4 to the value 1 automatically changes the three
columns that are before it (Recurrence, Attachments, and Workspace) to
be 2, 3, and 4, respectively.
Note
The Title (or Name, in document libraries)
column usually appears three times in this view creation page because
three different ways exist to show the title for a list item. The
simplest one is just Title, which displays the title of the list item
or document as regular text. The second option is Title (Linked to
Item), which displays the title as a link to the item. The last option
is Title (Linked to Item with Edit Menu), which displays the title as a
link but also allows a drop-down menu to open when the mouse cursor
hovers over the title. This last one is the default in most views.
