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Microsoft Word 2010 : Creating Mail Merge Documents - Importing Data from a Database

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2/27/2015 8:59:26 PM
Now it is time to specify the recipients for your fusion and mass mailing. To make thus, you must identify a document of data as the receptive information source which you will employ to personalize the sending. If you have an existing database of information to work with, it is the easiest method. Fusion and mass mailing function with most standard database and electronic tables including Microsoft Access, Microsoft FoxPro, and Microsoft Excel. Before you can import data in the magician of fusion and mass mailing of an external database, you must initially export it database which you employ. Follow the instructions so that this database exports a file in the comma or the format delimited by label, and recall you which format you chose. Export the file towards the my file of points of emission of data.

Import Data from an Existing Database

1. On Step 3 of 6 in the Mail Merge task pane, click the Use an existing list option.

2. Click Browse on the task pane.

3. Locate and select the database file from which you want to import the recipient data.

4. Click Open.

5. If necessary, select a data source, such as a table in an Excel worksheet or Access database, and then click OK.

The Mail Merge Recipient dialog box opens, displaying the data source for the merge.

6. Edit the recipient data (if necessary), and then click OK.

7. Click Next: write your letter on the task pane to display Step 4 of 6.
 
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