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Microsoft Visio 2013 : A Visual Orientation to a Visual Product - Minimizing and restoring the Visio ribbon, Understanding shapes, masters, stencils, and templates

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11/3/2014 8:35:52 PM

Minimizing and restoring the Visio ribbon

Because the ribbon takes a reasonable amount of space at the top of the Visio window, you may want to minimize it if you need more space for the drawing page. The key to doing so is a very small up arrow located in the lower-right corner of the ribbon.

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Clicking this button minimizes the ribbon as shown in the following graphic. To temporarily display a tab when it’s minimized, click the tab name.

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To restore the ribbon to normal operation after it has been minimized, click the pushpin located in the lower-right corner of the ribbon.

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Understanding shapes, masters, stencils, and templates

Before you explore the rest of Visio, it’s helpful to understand a number of commonly used terms:

  • Master An object in a Visio stencil. The vast majority of people who create diagrams with Visio use the masters that ship with Visio or that they download from the Internet.

  • Stencil A collection of masters.

  • Shape An object on a Visio drawing page. Often you create shapes by dragging a master from a stencil to the drawing page; however, you can also create shapes in other ways. 

    A shape can be very simple: a line, a polygon, an image. A shape can also be a sophisticated object that changes appearance or behavior as data values change, as its position on the page changes, or as properties of another shape change—the possibilities are endless.

  • Template A Visio document that includes one or more drawing pages with preset dimensions and measurement units. A template may also include one or more stencils; it may include background pages and designs; its pages may contain shapes or text. A template may also include special software that only operates in that template.

  • Workspace A collection of Visio windows and window settings. At minimum, the workspace consists of the drawing window and the zoom settings for the pages in the drawing; frequently, it also includes a Shapes window containing one or more stencils. The workspace can also include the Shape Data, Size & Position, or Pan & Zoom windows. Unless you have changed the default action, Visio saves the on-screen workspace whenever you save the document. As a result, when you next open the same document, the same collection of windows is restored.

Tip

Despite the distinction made in this list between a master and a shape, you will find that many people refer to an object in a stencil as a shape. Indeed, when you think about it, the window that displays stencils is called the Shapes window!

 
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