1. Saving as a PDF File
An
easy format to use to share a presentation online is PDF, or Portable
Document Format. Anybody with Adobe Acrobat or the free Adobe Reader can
view the presentation as the pages of a document. However, they cannot
edit the file.
Save a Presentation as a PDF File
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Choose Save & Send from the File menu.
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Click Create PDF/XPS Document, and then click the Create PDF/XPS button that appears.
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In the Publish As PDF Or XPS dialog box, type a name for the document
of up to 255 characters. You cannot use the characters * : < > | "
\ or /.
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Be sure that the Save As Type list shows the PDF format, and then
click Publish. The PDF document is displayed in an Adobe Reader window.
Tip
XPS is an electronic paper document developed by Microsoft that is
also used to share your presentation with others who don’t have
PowerPoint. Also, if you save a file as a PowerPoint Show, the
PowerPoint Viewer is built in, allowing those without PowerPoint to view
the show.
2. Creating a Video
You
can save your PowerPoint presentation as a video that includes all the
narration, timings, and animations you’ve built into it. People can then
watch the video on their computing devices or you might post it on the
Web on a video-sharing site such as YouTube.
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Click the File tab.
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Click Save & Send.
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Click Create A Video.
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Click the first drop-down list, and select the type of display you
want to use for the video presentation: Computer & HD Displays,
Internet And DVD, or Portable Devices.
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Click the next list, and choose whether to use recorded timings and narrations with your video.
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Use the spinner arrows beside Seconds To Spend On Each Slide to set the time each slide should be displayed in the video.
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Click Create Video.
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In the Save As dialog box, enter another name in the File Name box if
you want to, and click Save. The video is saved to your SkyDrive
folder. Go to the folder to view it.
Tip
When you play a video file, if you haven’t used preset timings, you
can use the backward and forward arrows to move from slide to slide.
Tip
Saving a file as a video presentation can
take a bit of time. Also, if you close PowerPoint before the video has
been created, PowerPoint displays warning messages. It’s a good idea to
create a video when you have an errand to run or feel like multitasking
with some other project.
Tip
You can also send PDF files using e-mail simply by attaching them to your e-mail message.
