Microsoft PowerPoint, Microsoft Excel, Microsoft Visio, Microsoft Word, Microsoft Access, Microsoft Outlook, Microsoft OneNote, Microsoft InfoPath Tutorials

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Microsoft Excel 2010 : Collaborating with Colleagues - Tracking and Managing Colleagues’ Changes

Whenever you collaborate with your colleagues to produce or edit a document, you should consider tracking the changes each user makes. When you turn on change tracking, any changes made to the workbook are highlighted in a color assigned to the user who made the changes.

Microsoft Excel 2010 : Collaborating with Colleagues - Managing Comments

If a regional processing center’s package volume is exceptionally high on a particular day, the center’s manager can add a comment to the cell in which shipments are recorded for that day, noting that two very large bulk shipments accounted for the disparity.

Microsoft Word 2010 : Sharing Word Documents Online - Sharing a Document Through Email

One of the easiest and most obvious ways to share a Word document is by attaching it to an email message. When you send the message, the document goes with it. Anyone who receives the message can open the document in Word.

Microsoft OneNore 2010 : Housecleaning in OneNote - Restoring Pages and Sections from the Recycle Bin

Pages and sections that you delete go to the recycle bin, in which they remain for 60 days. As long as 60 days have not passed since you deleted a page or section, you can restore it. To open the recycle bin, go to the Share tab and click the Notebook Recycle Bin button.

Microsoft OneNore 2010 : Housecleaning in OneNote - Deleting a Page, Deleting a Section

When you don’t need a page anymore, delete it. You can delete more than one page at a time. To delete a page, right-click its name in the page tabs and choose Delete.

Microsoft Outlook 2010 : Manage Scheduling (part 5) - Displaying Different Views of a Calendar

Because Outlook 2010 coordinates your scheduled tasks to your calendar, you can look at your calendar in Day view or Week view to see the tasks that need to be completed that day or that week, and you can track your progress by marking tasks as complete when you finish them.

Microsoft Outlook 2010 : Manage Scheduling (part 4) - Responding to Meeting Requests

When you receive a meeting request from another Outlook user, the meeting appears on your calendar with your time scheduled as Tentative. Until you respond to the meeting request, the organizer doesn't know whether you plan to attend.

Microsoft Outlook 2010 : Manage Scheduling (part 3) - Scheduling Meetings

A primary difficulty when scheduling a meeting is finding a time that works for all the people who need to attend it. Scheduling meetings through Outlook is significantly simpler than scheduling meetings by discussing times and locations with the participants, particularly when you need to accommodate the schedules of several people.

Microsoft Outlook 2010 : Manage Scheduling (part 2) - Scheduling and Changing Events

Events are day-long blocks of time that you schedule on your Outlook calendar—for example, a birthday, a payroll day, or anything else occurring on a particular day but not at a specific time. In all other respects, creating an event is identical to creating an appointment, in that you can specify a location, indicate recurrence, indicate your availability, and attach additional information to the event item.

Microsoft Outlook 2010 : Manage Scheduling (part 1) - Scheduling and Changing Appointments

Appointments are blocks of time you schedule for only yourself (as opposed to meetings, to which you invite other Outlook users). An appointment has a specific start time and a specific end time (as opposed to an event, which occurs for one or more full 24-hour periods).

Microsoft Access 2010 : Customizing Fields - Assigning a Data Type, Viewing or Changing Field Properties

In Access 2010, some operations such as arithmetic or date comparisons require you to assign the proper data type to a field. You have a number of data types to choose from, depending on your needs.

Microsoft Access 2010 : Customizing Fields - Working with Tables

It’s easy to create tables in Access 2010, but you’re not stuck with the first version of the table. After you create a table, you can modify it by adding, deleting, and reordering fields.

Microsoft Visio 2010 : Connecting Shapes - Adding and Editing Connection Points

Note that connection points on subshapes inside groups are still accessible outside the group. If you’re creating a complex shape that has many repeated elements, it is easier to create one connection point on one elemental subshape than to add several to the top-level group!

Microsoft Visio 2010 : Connecting Shapes - Changing the Appearance of Connectors

Different diagrams require different styles of connectors. Line style properties add clarity, feeling, and meaning to diagrams. For example, flowcharts use arrowheads to show direction, but network diagrams depict directionless connections and don’t need arrowheads. A dashed line can indicate a temporary relationship, a proposed modification, or a wireless connection.

Microsoft Visio 2010 : Connecting Shapes in Multiple Ways

There is, however, an astonishing variety of ways to connect shapes. Let’s look at the full laundry list, and point out each method’s advantages and disadvantages. Depending on your working style, you might like some methods more than others.

Microsoft Project 2010 : Formatting and Sharing Your Plan (part 6) - Customizing and Printing Reports

Reports are intended for printing Project data. Unlike views, which you can either print or work with on the screen, reports are designed only for printing or for viewing in the Print Preview window.

Microsoft Project 2010 : Formatting and Sharing Your Plan (part 5) - Printing Views

Printing views allows you to put on paper just about anything you see on your screen. For a project with many tasks, what you can see on your screen at one time may be a relatively small portion of the full project.

Microsoft Project 2010 : Formatting and Sharing Your Plan (part 4) - Copying Views

You may frequently need to share details of your project plans with colleagues who do not have Project, or who may prefer a simple schedule snapshot.

Microsoft Project 2010 : Formatting and Sharing Your Plan (part 3) - Drawing on a Gantt Chart

Project includes a Drawing tool with which you can draw objects directly on the chart portion of a Gantt chart. For example, if you would like to note a particular event or graphically call out a specific item, you can draw objects, such as text boxes, arrows, and other items, directly on a Gantt chart.

Microsoft Project 2010 : Formatting and Sharing Your Plan (part 2) - Customizing the Timeline View

The Timeline view is best suited to display some tasks from the Gantt Chart view in a less complicated format. The Timeline view is especially well suited for conveying quick summaries of project plans, as you will see in this exercise.

Microsoft Project 2010 : Formatting and Sharing Your Plan (part 1) - Customizing the Gantt Chart View

The Gantt chart became a standard way of visualizing project plans when, in the early 20th century, American engineer Henry Gantt developed a bar chart showing the use of resources over time.

Microsoft PowerPoint 2010 : Setting Tabs and Indents

In PowerPoint 2003 and earlier, you applied tabs and indents to entire text boxes only; you could not set them for individual paragraphs, as in Word. In PowerPoint 2007 and 2010, however, you can set them for each paragraph, so you have more control.

Microsoft PowerPoint 2010 : Formatting Numbered Lists

Numbered lists are very similar to bulleted ones except instead of using the same character for each item they use sequential numbers or letters. Use a numbered list whenever the order of the items is significant.

Microsoft PowerPoint 2010 : Formatting Bulleted Lists

When you turn the bullet character off in PowerPoint, the indentation of the paragraph does not change, so you're left with a first line that hangs out to the left of any other lines in a multiline paragraph.

Microsoft Excel 2010 : Collaborating with Colleagues - Sharing Workbooks

To enable several users to edit a workbook simultaneously, you must turn on workbook sharing. Workbook sharing is perfect for an enterprise such as Consolidated Messenger, whose employees need to look up customer information, shipment numbers, and details on mistaken deliveries.

Microsoft Excel 2010 : Inserting WordArt, Inserting Pictures

WordArt is removed when you open a workbook in the Excel Web App. In Excel Starter and legacy versions of Excel, WordArt may not appear as designed.

Microsoft Word 2010 : Creating Form Letters with Mail Merge - Finishing the Merge

Use the Preview Results scroll buttons to browse between the previous and next records or the first and last records. Again, in Figure 9-11, I left the fields highlighted in yellow to make it easier for you to see.

Microsoft Word 2010 : Creating Form Letters with Mail Merge - Inserting Merge Fields

If the fields in your Address Block don’t match your data, you can manually pair them together. For example, if you expect to see someone’s first name, but instead you see their country, click the Match Fields button to identify and match the fields.

Microsoft Word 2010 : Creating Form Letters with Mail Merge - Creating the Main Document, Specifying Data for Your Mail Merge

Two terms commonly used with merge data files are fields and records. A field is an individual piece of information about someone or something, such as a zip code, first name, or product description. A record is the complete picture of information with all the fields put together.

Microsoft OneNore 2010 : Sharing Notebooks with Others (part 2) - Finding Notes by Specific Authors, Finding Recently Edited Notes

Another way to search for notes you haven’t read is to show only notes in a specific timeframe. For example, you can tell OneNote to show only notes written or edited in the past week. In this way, you can focus on notes that matter to you.